Office Clerk

Overview

Are you ready to make the next move for your career? Do you have a passion for luxury cars? We are HIRING and we want to hear from you!

JOIN OUR TEAM

Rusnak Auto Group is a leader in the automotive industry with a stellar reputation in the Greater Los Angeles and throughout Southern California. Our commitment to serve our customers and win their loyalty has seen us expand to 14 locations with beautiful showrooms in Pasadena, Arcadia, Thousand Oaks, Ontario, and Anaheim Hills. With over six decades of success and experience, we strive to satisfy our customers’ exquisite taste by offering 11 extraordinary brands of the most sought after luxury cars.

Our Human Resources Departmentis seeking an Office Clerk. This is a great opportunity to take your career to the next level. In this position, you will contribute to the success of Rusnak Group by administrative and clerical support in key areas as well as assisting with departmental projects and initiatives on an as-needed basis. HR experience is NOT required.

Rusnak Auto Group is an equal opportunity employer. We are family owned and operated since the 1960s.

WHAT WE OFFER

• Professional development and opportunities to grow within a well-respected company
• Competitive Pay
• Health Insurance Coverage (medical, dental, vision, and life)
• Comprehensive Benefits Package including Annual Wellness Fair and Employee Assistance Program (EAP)
• 401(k) Retirement Plan
• Flexible Spending Account
• Paid Time-Off (vacation pay, sick pay, holiday pay)
• Parental Leave
• Employee Perks (sports games, theme parks, etc.)
• Employee Referral Bonus Program

*Compensation will be based on experience and skill level.

*To ensure the safety of our employees and clients, we follow current guidelines and provide face masks and hand sanitizers. We use hospital grade cleaning products and increased cleaning frequency.

Responsibilities

Effectively and efficiently maintains all file systems.

• Maintains organization and filing systems in office and file rooms
• Creates and Organizes various file types as needed
• Reads/examines incoming documents for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate system
• Searches for and retrieves information contained in files requested
• Other file duties as assigned/needed

Efficiently executes key Administrative Tasks for the Entire Department

• Ensures all guests are received in a warm, welcoming manner and guest areas/Conference room are neat, stocked, and professional for guests at all times.
• Assists with managing the telephone and voicemails of the general office phone line.
• Schedules appointments and sends calendar invitations. Compiles the new hire list.
• Maintains the office supply inventory, prepares orders for HR Director review, and places approved orders with approved vendors. Coordinates orders and product delivery with various outside vendors, such as service award pins and name badges.
• Initiates and coordinates all shipping and mailing needs of department.
• Prepares materials and documents for trainings and meetings.
• Assists Human Resources Team in compiling forms, data and reports for projects.
• Provides assistance during department personnel file and compliance audits.

Qualifications

Effectively and efficiently maintains all file systems.

• Maintains organization and filing systems in office and file rooms
• Creates and Organizes various file types as needed
• Reads/examines incoming documents for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate system
• Searches for and retrieves information contained in files requested
• Other file duties as assigned/needed

Efficiently executes key Administrative Tasks for the Entire Department

• Ensures all guests are received in a warm, welcoming manner and guest areas/Conference room are neat, stocked, and professional for guests at all times.
• Assists with managing the telephone and voicemails of the general office phone line.
• Schedules appointments and sends calendar invitations. Compiles the new hire list.
• Maintains the office supply inventory, prepares orders for HR Director review, and places approved orders with approved vendors. Coordinates orders and product delivery with various outside vendors, such as service award pins and name badges.
• Initiates and coordinates all shipping and mailing needs of department.
• Prepares materials and documents for trainings and meetings.
• Assists Human Resources Team in compiling forms, data and reports for projects.
• Provides assistance during department personnel file and compliance audits.

Degree/Diploma

High School Diploma/GED : Required

Licenses Required

Valid CA Driver License