Administrative Assistant I

Description :

Major Gifts Administrative Assistant, Advancement -

Term : ASAP through June 30, 2026 Schedule : Monday-Friday, 9 : 00 - 5 : 00 with an hour unpaid lunch break; 40 hours per week

Hybrid schedule, days TBD

Responsibilities :

The Boston University Advancement, Major Gifts team seeks a temporary Administrative Assistant to work a term appointment through June 30, 2026. The responsibilities for this position include, but are not limited to, the following :

ADMINISTRATIVE ASSISTANCE :

Administrative support for regionally and / or Parent and Athletic focused Major Gift Officers (MGOs) and their efforts with general administrative tasks and projects, such as :

• Managing administrative duties assisting in event development and execution and help develop and implement prospect strategies as appropriate plan prospect outreach

o Establish and maintain office, filing and computer / database systems for prospect files and donor giving figures, contact reports, and database tracking updates

o Run reports from donor database to generate prospect lists

o Perform general office support duties, including scheduling meetings via Outlook calendar, maintaining appointments and calendars, arranging travel, ordering supplies, tracking expenses, and processing university paperwork via University systems (Concur, SAP).

o Assist in building a roster for MGO outreach.

o Master and manage multiple database reports, lists, track activity, and assist fundraisers in prospect management.

o Manage sensitive and confidential information

Required Skills :

Enable Skills-Based Hiring No Does the position allow for the worker to be virtual / remote? Hours per Day 8 Hours per Week 40 Total Hours 1,176.00