Administrative Assistant

CSI Companies is seeking an Administrative Assistant to work with one of our top healthcare clients!

Location : St. Louis, MO 63141

Type : 100% Onsite

Duration : 3 - 4 Month Contract

Pay : $23 / hour W2

Shift : Monday - Friday 8am - 5pm

Description : Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to provide professional support to senior leadership. The ideal candidate will demonstrate exceptional communication skills, advanced proficiency in Microsoft Office applications, and the ability to prioritize and manage multiple tasks in a fast-paced environment. This role requires strong initiative, discretion, and the ability to anticipate the needs of executives while maintaining accuracy and efficiency.

Key Responsibilities

• Provide high-level administrative support to executives, including scheduling meetings, managing complex calendars, and coordinating travel arrangements.
• Prepare, edit, and maintain documents such as correspondence, contracts, invoices, PowerPoint presentations, and meeting agendas.
• Manage incoming communications, including phone calls, emails, and correspondence, ensuring timely responses and follow-ups.
• Assist in the preparation and updating of contracts, vendor documents, and internal records.
• Handle expense reports, invoice tracking, and budget documentation as needed.
• Take meeting notes and dictation; draft and distribute minutes and action items.
• Support data management, document filing, and information tracking across multiple systems.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate with other administrative staff to support broader organizational goals and project initiatives.

Qualifications