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Executive Assistant
Executive AssistantnTech Solutions, Inc. • Baltimore, Maryland, US
Executive Assistant

Executive Assistant

nTech Solutions, Inc. • Baltimore, Maryland, US
5 days ago
Job type
  • Full-time
Job description

Terms of Employment

Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap.

  • W2, Contract-to Hire, 26 Weeks
  • Onsite at Baltimore, MD 2120
  • Shift Schedule : 08 : 00 AM- 04 : 30 PM (Flexibility on start time if preferred by candidate (7AM-9AM start)

Overview & Key Responsibilities

  • Triage and manage information flow and priorities on behalf of the executive. Flag important action items and timelines to facilitate decision-making.
  • Remains abreast of the executives’ current priorities and coordinates their schedule accordingly. Schedules and arranges meetings, appointments, and travel arrangements. Briefs executive on pertinent agenda items and records meeting minutes. Tracks and follows-up on action items.
  • Independently creates and / or compiles materials for key meetings and discussions. Develops briefings, agendas, talking points, slide decks, announcements, and correspondence.
  • Manage and facilitate the workflow for the executive.
  • Manage meetings and event logistics, including : selecting the location and menus, working with leaders to establish the agenda, determining participants, and creating and tracking the budget. Also secures contracts, equipment, invitations, attendance rosters, and other materials / support items.
  • Manages special projects and assignments by creating project plans, tracking deliverables, proactively identifying and flagging at-risk tasks, and carrying out background research on emerging issues. Identifies areas that require executives’ immediate attention and recommends solutions.
  • Accompanies the executive and participates in meetings with internal and external stakeholders, providing updates and feedback on area projects and initiatives. Make decisions on operational issues within the authorized scope.
  • Partners with team members on projects and tasks. Serves as back-up to an assigned partner and other team members when they are out of the office.
  • Coordinate and implement special events in conjunction with the C-suite Support Team.
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    Executive Assistant • Baltimore, Maryland, US