Purchase Director

Procurement Manager

Provides strategic leadership and oversight of the City's procurement functions to ensure transparent, ethical, and cost-effective acquisition of goods, services, and capital projects.

Examples of Duties :

Essential functions include :

• Providing professional support and sound contractual advice to all stakeholders involving contractual services, consultants, equipment, supplies, construction, capital improvements and other applicable activities.
• Managing and supervising the work of staff engaged in procurement activities; providing direction; assigning and monitoring work.
• Procuring and supervising the timely procurement of all goods, supplies and services needed, in accordance with all applicable federal, state and local laws, policies and procedures.
• Ensuring compliance with all applicable laws and procurement policies and procedures by reviewing and monitoring procurements conducted by any designee, department, or official.
• Developing, implementing, and evaluating a City-wide purchasing education and certification program for staff involved in procurement activities, ensuring consistency, legal compliance, and ethical standards in all transactions.
• Providing regular training and communication to department heads and staff on updates to laws, policies, and best practices in public procurement.
• Maintaining proactive communication with department directors, elected officials, and the supplier community to promote transparency, efficiency, and understanding of procurement requirements.
• Leading modernization of procurement processes through e-procurement systems, vendor portals, and performance dashboards.
• Analyzing purchasing data to identify cost-saving opportunities and process improvements.
• Preparing, soliciting, and opening bids, proposals, and informal quotations for goods and services.
• Reviews specifications, conducts pre-bid meetings, and issues applicable addenda.
• Receives and evaluates proposals and bids; awards or recommends the award of contracts to the legislative body by preparing bid tabulations and City Council agenda items.
• Establishes and manages contracts and contract administration system designed to ensure that contractors are performing in accordance with the terms and conditions of their contracts.
• Reviews, approves, and executes contracts, purchase orders, change orders and other documents within delegated authority.
• Establishes standard contract clauses for use in contracts, solicitations, and purchase orders.
• Researches market sources and vendors to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
• Maintains files, logs, and a variety of documentation.
• Reviews policies and procedures governing procurement and develops and implements new policies and procedures consistent with improving upon and standardizing the processes.
• Selects, hires, supervises, and evaluates subordinate staff; rates employee performance; exercises authority for department personnel actions consistent with established personnel rules, and all other applicable rules and regulations.
• Delegates authority and assigns work to subordinate staff commensurate with their qualifications and existing workload. Reviews the work of staff to ensure compliance with applicable laws, policies and procedures.
• Develops, recommends, and monitors the departmental budget.
• Makes determinations with respect to bid protests or contract claims.
• Performs other related duties to ensure the accomplishment of the strategic priorities of the City.

Typical Qualifications :

Knowledge, skills, and abilities required by the position include :

Supplemental Information :

Supervisory controls, guidelines, complexity / scope of work, contacts, physical demands / work environment, supervisory and management responsibility, and minimum qualifications are also outlined.