Executive Assistant

Job Description

Job Description

OVERVIEW : Solid, well established and premiere transactional Entertainment-based Law practice seeks experienced candidate to provide assistance to dynamic Partner specializing in representing Music talent. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit group of 50 and growing.

RESPONSIBILITIES

• Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications)
• Draft correspondence
• Coordinate agreement approvals and execution
• Track transaction negotiations and documents
• File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol
• Handle word processing, employing correct grammar, spelling, and formatting
• Create spreadsheets
• Schedule calls, videoconferences, and meetings
• Process new client / matter requests
• Maintain contact lists and calendars
• Enter billable time in billing program and prepare expense reports
• Screen, direct, and prioritize incoming calls as well as multiple assignments.

CHARACTERISTICS FOR SUCCESS