Estate PlanningProbateGuardianship Paralegal

This is a full-time (in-person) position for a legal assistant with 2-5 years of experience in Miami, Florida. Are you a legal assistant with guardianship / estate planning / probate experience (experience in civil matters is comparable)? Do you want to work at a fast-growing law firm where your work really matters? If you answered yes, we would like to meet you to discuss joining our dynamic team. Who you'll help Your role will be to help families, including those in the special needs community, and guide them through the legal aspects that support long-term stability, autonomy, and independence for their loved ones. If these statements appeal to you, then you may be the right person for the job :

• You see an opportunity for organization where other people see a mess
• You smile when you answer the phone
• You are an amazing scheduler with excellent attention to detail
• You are very good with calendars, managing deadlines, e-mail, spreadsheets, word processing, and the internet
• You can change gears quickly between tasks
• You don’t think answering calls is “beneath you” You’re a Great Fit If You…
• Love helping people and creating a positive impression
• Stay calm, professional, and empathetic—even under pressure
• Are detail-oriented and enjoy following organized systems
• Have strong customer service Compensation commensurate with experience (plus paid holidays and paid time off). Responsibilities :
• Preparing guardianship court documents
• Assisting attorneys in guardianship cases
• Preparing detailed case notes for managing attorney
• Preparing estate planning documents (i.e. wills, living wills, powers of attorney, HIPPA releases and healthcare surrogates)
• Speaking with clients and potential clients to answer their questions and provide reassurance when needed
• Preparing correspondence to clients, opposing counsel, court personnel, and potential clients
• Managing client information and organizing client files
• Calendar / deadline / task management
• Serve as backup support for the front desk, including greeting clients, answering phones, and handling general office tasks to ensure smooth daily operations Qualifications : The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities and deadlines with efficiency. They take initiative and demonstrate strong follow-through, proactively identifying ways to improve task tracking and workflow systems. This person is self-motivated, task-oriented, and capable of working independently to ensure projects are completed accurately and on time. Excellent time management, accountability, and problem-solving skills are essential.
• Fluent in English and Spanish, including suitable Spanish writing skills
• Proficient with Adobe and Microsoft Office, including Word and Outlook
• Excellent writing / editing skills, including proofreading skills
• Strong attention to detail in documents
• High degree of self-motivation and ability to work independently under tight deadlines
• Demonstrates a professional demeanor
• Strong communication skills as s / he will serve as the “face” of the firm throughout the matter's progress BONUSES :
• You’ve overcome challenges in life that give you empathy for the
• families we serve.
• You know your way around Clio or another CRM (or are a fast
• learner).
• Paralegal certificate or degree
• Florida Notary Public Compensation : $18 - $25 per hour DOE
• Preparing guardianship court documents
• Assisting attorneys in guardianship cases
• Preparing detailed case notes for managing attorney
• Preparing estate planning documents (i.e. wills, living wills, powers of attorney, HIPPA releases and healthcare surrogates)
• Speaking with clients and potential clients to answer their questions and provide reassurance when needed
• Preparing correspondence to clients, opposing counsel, court personnel, and potential clients
• Managing client information and organizing client files
• Calendar / deadline / task management
• Serve as backup support for the front desk, including greeting clients, answering phones, and handling general office tasks to ensure smooth daily operations