Deputy Clerk II - G115 - State Judicial

Job Title

This position is responsible for providing in and out of court support for Superior & State Civil and Criminal proceedings for the three highest-level courts of Muscogee County.

Major Duties and Responsibilities

This position is responsible for providing in and out of court support for Superior & State Civil and Criminal proceedings for the three highest-level courts of Muscogee County.

• Provides in and out of court support for Superior & State Civil and Criminal proceedings for the three highest-level courts of Muscogee County.
• Coordinates case intake activities; oversees the processing of all superior court criminal court cases, including the filing of court documents, issuance of required documents, and accurate recording of all relevant case information and history; reviews, evaluates, and accepts or rejects submission of court cases and documents based upon legal sufficiency of documents presented; ensures all required preliminary steps have been taken prior to accepting submission; monitors processing of cases to ensure timeliness and compliance with relevant laws; prepares case files for court proceedings.
• Coordinates all court case-related activities with judges, private attorneys, prosecutors, public defenders, state and local law enforcement agencies, local and state probation, state pardons and paroles, administrative office of the courts, Georgia Superior Court Clerks Authority, Georgia Court of Appeals, Supreme Court of Georgia, Department of Motor Vehicles, Department of Corrections, GCIC, lower courts of Muscogee County, general public and other court patrons, and all other appropriate agencies and individuals.
• Attends Superior & State Civil and Criminal hearings, arraignments, probation revocations, civil and criminal verdicts, coordinates courtroom activities with the judge, attorneys, and other participants.
• Strikes civil and criminal juries; records all jury, civil and criminal verdicts, motions, orders, and all other directives of the presiding judge. Receives, reviews, and corrects, when necessary, all lower court warrants and documents for proceeding into Superior & State Courts. Researches and responds to all written and verbal inquiries from and assists judges, attorneys, law enforcement, defendants, prosecutors, public defenders, state and local agencies, and other court patrons about court policies, procedures, case status, scheduling of court proceedings, resolving complaints and addressing issues, fines, and costs due, retrieval and interpreting computerized case history information.
• Reviews legal documents and court files to determine readiness for hearings, trial, judgments, and other dispositions, checks for timeliness, fulfillment of all notice requirements, completeness of required documentation, compliance with state law, rules, regulations, and procedures.
• Prepares court orders for the review and signature of the presiding judge.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

Minimum Educational and Training Requirements

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship / internship or having had a similar position for one to two years.

Physical Requirements

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects and climbs ladders. Additionally, the following physical abilities are required :

The work is typically performed in an office or a courtroom.