Legal Administrative Assistant
We are seeking a highly organized and detail-oriented Legal Assistant to support our Corporate and Commercial Real Estate Transactional Department.
Responsibilities :
- Support the department's executives by managing schedules, correspondence, and other administrative tasks.
- Manage billing and invoicing for client matters efficiently, including overseeing the accounts receivable collections process to ensure timely payments.
- Contribute to the firm's marketing initiatives, including preparing newsletters, brochures, and maintaining the firm's online presence.
- Facilitate the maintenance of client files, data rooms and the due diligence process.
- Coordinate logistics for closings, including document preparation and verification.
- Engage with clients and manage communications under the direction of attorneys.
- Provide comprehensive support in managing third-party documentation and negotiations.
- Handle client intake processes, including initial consultations, gathering client information, and maintaining client records to ensure a smooth onboarding experience.
Minimum Qualifications :
- 5+ years of experience in a legal support role, preferably in corporate or real estate transactions.
- Strong administrative and executive assistance skills.
- Proficient in Microsoft Office Suite and legal billing software.
- Experience with A / R collections and financial record-keeping.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Authorized to work in the U.S.
Preferred Qualifications :
- 10+ years experience in this role.
- Experience in a marketing role within a legal or professional services environment.
- Familiarity with legal compliance and record maintenance.
- Proven ability to handle confidential information with discretion.
- Experience in working with cross-functional teams.
- Experience in client intake and customer service within a legal setting.
Benefits :
- Competitive salary
- Comprehensive benefits package including health, dental, and vision insurance, a 401(k) plan, voluntary LTD, life insurance, and accident
- Opportunities for professional development and growth within the firm
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