Payroll Specialist

Job Type

Full-time

Description

JOB SUMMARY

Complete responsibility for processing of payroll for Legacy Link staff and SCSEP Program Participants, and all related functions. Works closely with Employees, Managers, Supervisors, and the SCSEP Program Director and Program staff, Site Supervisors, and Trainees on all things related to Payroll.

DUTIES AND RESPONSBILITIES

• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepare and maintain accurate records and reports of payroll transactions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Train and supervise the HR Assistant / Payroll Assistant in matters related to their payroll function.
• Produce / provide payroll-related reports as requested by Management.
• Maintain / update spreadsheets for the CPA.
• Facilitate audits by providing records and documentation to auditors.
• Performs other duties as assigned by HR Director.
• HSA Administration- Enter and manage Health Savings Account (HSA) contributions accurately.
• Year-End Processing- Experience with W-2 preparation, tax filings and annual reconciliation.

Requirements

EDUCATION, EXPERIENCE AND SKILL REQUIREMENTS

Education and Experience :

Licensure :

Valid Georgia Driver's License

Required Skills :

1. Payroll Systems Expertise - Proficiency in platforms like Paylocity, ADP, Paycor, or similar. Preferably Paylocity

2. Tax and Compliance Knowledge - Understanding federal, state, and local payroll regulations.

3. Data Accuracy - Ability to calculate wages, deductions, and benefits precisely.

4. Knowledge of basic accounting principle for payroll entries.

5. Computer-related skills, especially Microsoft Excel, Outlook, Word.

6. Skill in preparing detailed reports.

7. Proficient computer skills with emphasis on accuracy.

8. Well-organized and detail oriented.

9. Clear communication with employees regarding payroll issues.

10. Ability to explain complex payroll concepts in simple terms.

11. Strong problem-solving skills and research skills.

12. Meeting strict payroll deadlines and managing multiple priorities.

13. Ability to troubleshoot payroll discrepancies.

PHYSICAL AND MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job, on a case-by case basis.

1. Regularly required to use hands to write, use a computer, operate a motor vehicle, use a hand-held device and telephone, and manipulate documents.

2. Regularly required to read documents and write neatly, legibly, and transcribe accurate information and numbers / values.

3. Employee continually engages in activities that require talking and hearing.

4. Frequent : Standing, sitting, walking, repetitive use of hands, simple grasping and fine hand manipulation, pushing and pulling with hand(s). Occasionally required to reach above shoulder level.

5. Must be able to lift and / or move up to 11 pounds, and occasionally 25 pounds. (When lifting more than 25 pounds, two or more people are required to lift the load.)

6. Local travel occasionally required.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job, on a case-by-case basis.

1. Temperature ranges from normal indoor climate-controlled environments in buildings or vehicles, various outdoor conditions and temperature extreme encountered during travel, and unpredictable indoor environmental conditions encountered in off-site locations.

2. Noise level quiet to moderate.

3. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

Salary Description

45204.64