Administrative Coordinator of the Molecular Innovation Center

Position overview

Salary range :

A reasonable estimate for this position is $84,246 - $164,103 . See Table for the salary range for this position.

Application Window

Open date : October 24, 2025

Next review date : Saturday, Nov 8, 2025 at 11 : 59pm (Pacific Time)

Apply by this date to ensure full consideration by the committee.

Final date : Wednesday, Dec 31, 2025 at 11 : 59pm (Pacific Time)

Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

The Robert A. Mah Molecular Innovation Center (MIC) , at the University of California, Irvine, is seeking a full-time Academic Coordinator . The MIC is a place where brilliant minds unite across health disciplines to pioneer drug design and discovery, transforming the landscape of healthcare. The Academic Coordinator, under the supervision of the MIC Director, will support the MIC's mission through comprehensive coordination and day-to-day administration of projects and initiatives in support of the Director and Center. Duties include :

• Monitor and enforce MIC compliance with Environmental Health and Safety (EHS) standards and UC / UCI policy
• Liaise and coordinate activity with the Facilities Director, Building Manager, and EHS Coordinator
• Purchase, receive, and manage supplies and equipment
• Maintain record of capital assets for quarterly audits and annual reporting
• Coordinate keycard access and perform quarterly audits
• Create and update MIC guidelines, SOPs, and operational systems
• Organize and coordinate researcher training for use of MIC instruments
• On-boarding of MIC research support (including students and postdocs)
• Events Management (seminars, conferences, presentations, fund raising events)
• Support crafting of documents and approval for IACUC, HSCRO, and IRBs
• MIC fiscal management (crafting proposal budgets, liaising with the school finance team)
• General administrative support including mail, room scheduling, calendaring assistance, recording meeting minutes, reimbursement processing, forms processing, space allocation requests, building access for office hours, printing needs, etc.
• Organizing annual scientific and budget reports
• Manage inquiries for utilization of MIC services / expertise from outside groups

Provide periodic MIC communication emails to keep faculty informed of current topics that affect operations and success of the Center

The ideal candidate will have experience working in a higher education setting and with EHS compliance, purchasing, facilities coordination, fiscal management, equipment / service contracts, training, scheduling, space / admin support, communications, and special events.

The Academic Coordinator position is a one-year renewable term appointment with benefits, including medical insurance, sick and vacation leave. Performance in this position is evaluated annually; merit evaluations are held every two years.

Qualifications

Basic qualifications

(required at time of application)

Minimum Master's degree from an accredited university.

Application Requirements

Document requirements

Curriculum Vitae - Your most recently updated C.V.

Cover Letter

Reference requirements

Apply link :

https : / / recruit.ap.uci.edu / JPF09946

About UC Irvine

The University of California, Irvine is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC anti-discrimination policy .

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.

APM - 035 : Affirmative Action and Nondiscrimination in Employment .

As a University employee, you will be required to comply with all applicable University policies and / or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Job location

Irvine, CA