Facility Manager

Position Description

Implements policies, practices and procedures that ensure the optimal functioning of buildings, grounds, and associated equipment under the jurisdiction of the Property Services Division.

Directs the monitoring of daily building operations of all systems, including mechanical, electrical, plumbing, HVAC, safety, and energy management to ensure reliability and efficiency.

Tracks work orders for quality, adherence to service standards, and budgeted guidelines. Trains supervisors and employees in best practices for operation and maintenance work, service, and safety standards, as well as local laws and regulations.

Coordinates with multi-departmental leadership for reporting and strategy planning, works as part of Property Services leadership team to prioritize and coordinate work, and oversees vendors or contractors engaged for construction projects.

Work Location

This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

A Facilities Operations Manager performs many maintenance, safety and management tasks that promote a clean and safe working environment for the building's employees

Facilities Management (Operations and Maintenance)

• Direct, manage, supervise and administer all functions, activities and employees in the Facilities Management division, which includes ninety employees and approximately one hundred and fifty seven city owned or operated facilities.
• Manage and coordinate all aspects of operations and maintenance programs, including building systems operations, preventive and corrective maintenance of mechanical, electrical and life / safety systems;

preventive and corrective maintenance of building structures and exterior systems; and of building interiors.

• Develop and manage budget, including revenue rate system to ensure appropriate resource management.
• Develop, implement and update operational policies and procedures to support the daily needs of the tenants while ensuring facility efficiencies and functionality.
• Assess, evaluate and implement an energy management system and tracking system.

Project Management

• Direct, oversee, manage, supervise and administer all functions, activities and employees of the section and approximately forty-five million dollars and capital facilities projects.
• Develop, prioritize and submit the five-year and annual facilities operation and maintenance plans and coordinate, assign, schedule and monitor all funded activities to ensure successful completion.
• Develop and manage the operational budget for minor to mid-sized construction related to maintenance or preventative maintenance projects.
• Assess, evaluate, recommend, and implement sustainable (Green Buildings) design standards for the renovation of existing and construction of new facilities.

Management of Facility Operations

• Delegating cleaning and maintenance tasks to team members
• Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces
• Performing routine maintenance on facilities and making repairs as needed
• Scheduling routine inspections and emergency repairs with outside vendors
• Ensuring proper security measures for the workplace, including collaborating with security team or security professionals via third party contract
• Maintaining day-to-day operations of facilities, such as delegating and overseeing the completion of maintenance orders and reported urgencies
• Creating reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff
• Preparing facilities for changing weather conditions
• Collaborating with building occupants and upper management on budgeting for facilities needs
• Negotiating contracts with service providers
• Regularly inspecting facilities to meet safety regulations and functional effectiveness.
• Planning, coordinating, and overseeing the execution of facility renovations and updates.
• Reporting quarterly data related to facility efficiencies and budgetary tracking.

WORKING CONDITIONS : Office and field.

Required Qualifications

Minimum Education

Bachelors Degree in Engineering, Architecture, Facility Management, a closely related field or equivalent.

Minimum Experience

Five years of facility management experience in a large organization that have included project management and supervisory experience.

Equivalency

An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Selection Process

The selection process will consist of one or more of the following steps : a rating of relevant education and experience and / or an oral examination (100%).

It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process.

A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list.

The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check

The City has determined that a criminal background check and / or qualifications check may be necessary for certain positions with this job title.

Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and / or verify their qualifications in connection with the position sought.

Applicants who do not sign the informed consent form will not be further considered for the position.

Background Check (Police)

The City has determined that a thorough Minneapolis Police Department criminal background check is necessary for positions with this job title.

Applicants must sign an informed consent allowing the City to obtain their criminal history information in connection with the position sought.

Applicants who do not sign the informed consent form will not be considered for the position.

Drug and Alcohol Testing

All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made.

Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.

Medical Exam

After a conditional job offer, candidates will be required to pass a medical examination which includes a physical screening.

Union Representation

This position is not represented by a collective bargaining agreement.

Eligible List Statement

The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration.

This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire three months after it has been established.

Interview Selection

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list.

If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

Considerable knowledge of commercial facility operations and maintenance, design and construction industry and of acceptable standards and techniques and good knowledge of industry and City standards for bidding on construction projects.

Considerable knowledge of the planning and budgeting processes for preventative maintenance.

Good facilitation, conflict resolution, supervisory and negotiation skills.

Good oral and written communication skills.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees.

Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.