Executive Administrative Assistant

Join a Global Leader and Make an Impact

Are you an experienced senior administrative professional looking for a dynamic contract opportunity? This is your chance to work with C-Suite and Senior executives under the Toyota group umbrella, a globally recognized brand known for innovation, respect for people, and continuous improvement.

In this role, you'll be the go-to resource for executive support, managing calendars, coordinating travel, and ensuring smooth operations across multiple time zones. If you thrive in fast-paced environments and enjoy being at the center of strategic initiatives, we want to hear from you!

About the Role

We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership. This contract position is ideal for someone with prior experience supporting C-level or senior executives who can hit the ground running and deliver exceptional results.

Key Responsibilities

Calendar & Meeting Management

• Schedule monthly, weekly, and daily conference calls.
• Reserve conference rooms and arrange catered meals as needed.
• Coordinate and manage executive calendars, including General / Group Managers.
• Compile meeting agendas and requisite information for executive meetings.
• Collaborate with other EAs for committee and department meetings.
• Meet service level targets for responsiveness (typically, calendar management within 2 hours, urgent requests within 30 minutes).

Travel & Expense Coordination

Administrative Support

Collaboration & Communication

Training & Onboarding

Risk Management & Contingency