Executive Assistant

Executive Assistant

We are looking for an experienced and proactive Executive Assistant to provide high-level administrative support to our executive team. This Contract-to-Permanent position is based in Dallas, Texas, and requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion. The ideal candidate will excel in a fast-paced environment, ensuring smooth office operations while maintaining confidentiality.

Responsibilities :

• Manage complex calendars for executives, including scheduling appointments and coordinating meetings.
• Organize and book travel arrangements, including itineraries, accommodations, and transportation.
• Prepare and edit detailed documents, such as reports, presentations, and correspondence.
• Support board meetings by coordinating agendas, preparing materials, and following up on action items.
• Oversee daily office operations, including supplies management, vendor coordination, and workspace organization.
• Act as the primary point of contact for IT, Facilities, HR, and service providers.
• Assist with employee onboarding and offboarding processes, ensuring smooth transitions.
• Plan and manage office events and meetings, including catering, setup, and travel arrangements for attendees.
• Run errands and provide transportation for executives or board members as needed.
• Track deadlines, priorities, and tasks to ensure timely completion of executive objectives.

Requirements :