Administrative Assistant (Criminal Records)

Administrative Assistant

The Dougherty Jail Department is hiring for an Administrative Assistant. The purpose of this position is to provide administrative and complex clerical support to the assigned department. Responsibilities involves assisting department management with general reception, preparing reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, and / or visitors.

This class works under general supervision, independently developing work methods and sequences.

Criminal Records : Employee in this position is responsible for, but not limited to : performing a variety of data searches of local records and records accessed via the GCIC network, responds to Open Record Requests, and fulfills criminal records checks.

Essential tasks include :

• Performing various customer service functions, answers telephone, directs all incoming calls to appropriate party promptly and efficiently, responds to inquiries from the public, County Officials or other County departments.
• Performing a variety of internet research functions and uses word processing, spreadsheets, and presentation software; produces documents and correspondence, which requires advanced word processing skills.
• Preparing documents, records, reports, and forms requiring knowledge of programs, policies, ordinances, County Codes, and procedures. Research, compile, consolidate, and / or tabulate information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval.
• Enters information into department programs and databases; updates database information; creates new spreadsheets / files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments.
• Prepares folders; maintains files of departmental correspondence, program records, legal documents, etc. Photocopies documents and distributes and / or files; and requests information from other departments as necessary to complete department files or records assigned.
• Serves as liaison between department management and customers and section staff / employees; responds to questions regarding department activities and services; explains policies and procedures and operations; and follows up to obtain additional information.
• Receives all incoming cash deposits and issues receipts to customers over the counter. Inputs daily cash receipts into the Finance system and verifies the accuracy of total daily cash and checks received and secures funds in the safe.
• Performs related work as assigned.

Minimum qualifications include :

Supplemental information includes :