Executive Assistant, Leasing

Executive Assistant

At Brookfield Properties, our success starts with our people. Brookfield Properties develops and operates real estate investments on behalf of Brookfield Asset Management one of the largest alternative asset managers in the world. From office to retail, logistics to multifamily, and hospitality to development, we work across sectors to bring high-quality, sustainable real estate to life around the globe every day.

We are seeking an Executive Assistant to support the Leasing team, reporting to the Executive Vice President, Head of Leasing. The ideal candidate will be an independent worker who has a proven track record of being detailed oriented, proactive, and professional. The ability to act as a gatekeeper while thinking ahead, remaining resourceful and efficient is key to this role.

Role & Responsibilities :

• Proactive, detailed calendar management in Outlook; requiring quick responsiveness and interactions with internal and external executives and assistants across time zones
• Be the go-to support team member for the leasing team
• Coordinate all travel
• Create, modify and manage business documents (PowerPoint, Word, Excel) with a high level of proficiency and careful attention to detail and formatting
• Promptly respond to requests with accuracy and a courteous and professional demeanor
• Act as gatekeeper, managing incoming correspondence and prioritizing competing requests
• Oversee arrangements for formal meetings with external attendees
• Liaison with various boards and professional organizations
• Perform a wide variety of professional level research, administrative and analytical duties
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
• Anticipate needs and proactively bring together resources to support the EVP & VP
• Develop an awareness of the fundamental business activities and corporate culture of the firm to ensure appropriate decision-making protocols are followed
• Additional tasks include processing expense reports using Concur, submitting and processing of departmental invoices, mail, copying and binding

Your Qualifications :

Your Career @ Brookfield Properties :

At Brookfield Properties, your career progression is important to us. Our leadership teams are dedicated to your success as an employee, and we invest time into training and developing our people.

Within our Office business, this conviction guides every aspect of our work. Our high-end design capabilities and strong sustainability practices allow us to create properties that raise the bar for real estate everywhere. It's why the world's most respected businesses, non-profits, and start-ups choose us as their partner.

End your job search and find your career at Brookfield Properties.

Why Brookfield Properties?

We imagine, create, and operate on a foundation of values to build a better world, together. Brookfield Properties strives to create spaces where going to work never feels routine. As a Brookfield Properties employee, you will enjoy many benefits such as 401K matching, tuition reimbursement, summer Fridays, paid maternity leave and more. There is also a generous employee referral program because we want our existing team members to help us build a more diverse workplace through their networks.

Compensation & Benefits :

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.