Administrative Assistant

JOB DESCRIPTION

The Administrative Assistant is responsible for performing a diverse range of administrative and executive support tasks exclusively for the Vice President of Reimbursement.

This role requires a high level of autonomy, professionalism, and confidentiality while upholding the Zynex brand's commitment to excellence and alignment with the company's mission, vision, and strategy.

In this role, you represent the Zynex brand. This means you are responsible for providing a world-class experience to all customers in every interaction, every time.

Every decision made must align to our mission, vision, and strategy. Every communication sent (through email, mail, or by phone) is to be professional, simple, and aligned.

Every problem or bottleneck is to be resolved with an efficient solution that is consistent with our strategy.

Key Competencies :

• Adaptability : Proficient at handling change and ambiguity, adjusting priorities as needed to ensure objectives are met.
• Self-Initiative : Demonstrates the ability to independently set priorities aligned with the organization's goals.
• Resourcefulness : Finds creative solutions to overcome obstacles and resource limitations, addressing challenges professionally and in line with the company's strategy.
• Drive & Urgency : Displays a strong desire to achieve goals and proactively takes initiative.
• Customer-Focus : Devotes efforts to promptly respond to customer requests, collect accurate information, and build strong customer relationships, whether with patients, coworkers, clinics, or the Zynex sales team.

Essential Job Duties and Responsibilities :

• Professional Conduct : Exhibit consistently professional behavior, adhere to company policies and processes, and report instances of non-compliance or deviations to the appropriate chain of command.
• Interpersonal Skills : Maintain a high level of professionalism when interacting with staff at all levels within a fast-paced office environment, even under pressure.

Remain flexible, proactive, resourceful, and efficient.

Calendar Management : Manage the Vice President's calendar efficiently, coordinating meetings with internal and external executives, supervisors, and consultants.

Actively engage in professional interactions to schedule and organize these meetings.

• Presentation Support : Assist in preparing presentation materials using tools such as PowerPoint, MS Office software, and other required software.
• Project Assistance : Provide support on various projects, including weekly KPI updates, performance review facilitation, filing, sorting mail, and managing spreadsheets.
• Brand Ambassador : Maintain the office's appearance, ensuring it is neat and tidy and representing the Zynex brand positively.

Minimum Qualifications :

• 1+ years’ experience supporting one or more executives in an assistant role.
• Strong knowledge of MS Power Point, Excel, Outlook and Word.
• Quickly learn and work effectively with Executives communication style and business needs (regarding scheduling, meetings, etc.).
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Proven critical thinking, decision making, and time management skills.
• Proficient use of office computers and Microsoft office software.
• Excellent organizational and analytical skills.
• Experience successfully creating and / or modifying processes preferred.
• Prior experience from a publicly traded company preferred.
• Thrive in a dynamic corporate environment with constant changes due to restructuring and rapid growth.
• Deliver critical information effectively through superior written and verbal communication.
• Demonstrate strong attention to detail and effective decision-making skills.
• Prioritize and manage multiple projects concurrently while providing frequent status updates and timely issue resolution.
• Take the initiative to address administrative requests and inquiries promptly.
• Perform other duties as assigned.

Education :

Associate or other college degree. Bachelor’s degree or higher preferred (or equivalent work experience)

Physical and Environmental Requirements :

• Fast paced, high-volume professional office environment with frequent interruptions.
• Proficient use of office equipment including computers, copiers, fax machines and multi-line telephones.
• Ability to communicate effectively via spoken, written and electronic means.
• Ability to stand or sit for extended periods of time.

Zynex Offers Exceptional Benefits (Full-Time Roles) :

• Health, dental, & vision insurance.
• 401k with company contribution.
• 8 paid holidays
• Annual LinkedIn Learning subscription to facilitate employee skill and competency development.
• Health & wellness bonus up to $50 / month.
• Frequent opportunities for role transitions and advancements.
• Weekly employee appreciation activities / perks.
• Up to $75 / month reimbursement for community volunteer hours.
• Employee product discounts.

Zynex is accepting applications through June 10, 2024