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Office Administrator - Denver Location

Office Administrator - Denver Location

Trinidad BenhamDenver, CO, US
23 days ago
Job type
  • Full-time
Job description

Office Administrator - Denver Location

The Office Administrator will provide administrative support to ensure the smooth operation of the office, managing day-to-day activities, and ensuring efficient use of resources. Required schedule : 7 : 00 AM - 4 : 00 PM This position is fully on-site.

Key Responsibilities

Office Management

  • Oversee office operations, ensuring a productive and organized work environment.
  • Breakrooms Maintenance : Brew coffee and restock snacks throughout the day. Tidy up the break rooms at the end of the day and during office closures.
  • Maintain and ensure labor law poster(s) visibility and work with HR department to coordinate updates.

Reception Duties

  • Greet visitors, answer phone calls, and respond to inquiries in a professional and friendly manner. Direct calls and visitors to appropriate staff members.
  • Serve as initial point of contact for company notarization needs.

    • Scheduling

  • Coordinate schedules, appointments, and meetings for staff members. Ensure accurate and up-to-date records.

    • Communication

  • Prepare and distribute correspondence / mail and reports as needed. Ensure effective communication among staff members.
  • Maintain the directory list updated for all locations.
  • Create, maintain and post birthday and anniversary lists.

    • Record Keeping

  • Maintain accurate and organized records, both physical and digital. Ensure confidentiality and security of sensitive information.

    • Data Entry

  • Enter data into computer systems, ensuring accuracy and efficiency. Update records and databases as needed.

    • Bookkeeping

  • Manage financial transactions, including invoicing, expenses, and budgeting for the front desk.
  • Manage and assist with expense reports, as needed.

    • Supply Management

  • Order and manage office supplies, equipment, and materials. Ensure cost-effective and efficient use of resources, making sure to obtain the appropriate approvals.

    • Travel Arrangements

  • Coordinate travel plans, bookings, and itineraries for staff members. Ensure accurate and timely arrangements.

    • Event Planning

  • Assist with planning and coordinating events, meetings, and conferences. Ensure successful and efficient execution.
  • Serve on the Social Committee to help plan and execute company events and functions.

    • Mail and Courier Services

  • Manage incoming and outgoing mail, packages, and courier services. Ensure timely and secure delivery. Twice a week collect postal mail from post office.
  • Main contact for UPS at the corporate level. File claims, set up new locations, train others on how to use UPS WorldShip.

    • Customer Service

  • Provide exceptional customer service to our customers, vendors and employee owners, responding to inquiries and concerns in a professional and friendly manner.
  • Assist with consumer emails, calls and questions about where to buy our products.

    • Team Support

  • Offer administrative support to team members, ensuring efficient use of resources and effective collaboration.

    • Special Projects

  • Assist with special projects, including research, data entry, and coordination. Ensure successful execution and delivery.

    • Continuous Improvement

  • Identify areas for improvement and implement changes to increase efficiency and productivity. Ensure ongoing learning and development.

    • Skills, Knowledge and Expertise

    Required education and experience

  • 3+ years of experience in an administrative role.
  • High school diploma or equivalent required; post-secondary education in business administration or a related field preferred.
  • Current certification as a Colorado notary, preferred. Training will be provided to certify candidates that do not have this certification.

    • Benefits

  • Employee-owned
  • Advancement Opportunities
  • Weekly pay
  • Insurance coverage that includes medical, dental, vision and life insurance and flexible spending accounts
  • 401(k) with employer match
  • Paid holidays and competitive vacation / sick pay plans
  • Tuition assistance program
  • Employee stock ownership program (ESOP)

    • About Trinidad Benham

    We are a 100% employee-owned company offering an Employee Stock Ownership Plan (ESOP). Trinidad Benham cares about you beyond a paycheck and a benefits package. We are a culture of teamwork, creativity, pride, and ownership. Everyone at Trinidad Benham strives cohesively to offer exceptional products and service because we know our efforts result in a healthy bottom line and a thriving ESOP. We are planting the seeds for a more sustainable tomorrow. Become an owner today! Trinidad Benham Corporation is an equal employment opportunity and affirmative action employer that participates in the E-Verify program as required by law. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status or other legally protected characteristics.

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    Office Administrator • Denver, CO, US

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