Site Admininstrator

Overview

Commercial Site Administrator will be part of the site team to assist with day-to-day finance topics including forecasting, cost quality assurance on site, purchase ordering, processing, and checking invoices from suppliers, and reporting of costs. This is a Monday - Friday position, with willingness to work flexible hours required (7am typical start and partial or full workday may be required on Saturdays, depending on project needs).

Responsibilities

• Procurement : Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes. Execute the Short Order process on-site, including raising, filing, and monitoring all short orders. Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments.
• Cost Controlling : Assist the Commercial Site Manager with input on site purchases to enhance cost controlling and forecast accuracy.
• Asset Management : Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks.
• Commercial Documentation : Track, monitor, and log site inventories, purchases, assets, and equipment. Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes / notes as needed.
• Event Documentation and Communication : Document events and communicate these to the Commercial team, ensuring they are informed of any issues that impact the project financially.
• Coordination with Construction Administrators : Collaborate with Construction Administrators to ensure alignment with project operations and goals.

Qualifications

Additional information

Note : The following postings and references appear to be other jobs or platform notices and are not part of the site administrator role description.

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