Accounting Office Assistant - Full Time
The mission of the Accounting Office Assistant is to support the Office Manager with the smooth operation of the dealership’s Business Office by assisting with financial, operational, and administrative tasks. This role ensures efficiency, accuracy, and high customer and employee satisfaction while contributing to the dealership's overall success.
About Us
Webb Automotive is a family-owned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service, quality vehicles, and fostering a supportive workplace culture. Built on a strong foundation of integrity, customer satisfaction, and teamwork, we are eager to continue to grow and expand our team. Our employees are the driving force behind our success, and we offer opportunities for career development, stability, and a welcoming, team-oriented environment. If you’re looking to join a company that treats you like family and invests in your future, we’d love to have you on board!
Benefits
- Competitive pay at $15-20 / hr
- Health insurance- Company contributes a portion to cost
- Dental, Vision, Assurity, and LifeLock insurance options available
- Paid Life Insurance
- 401(k) with company matching
- Paid Time-Off
- Family owned and operated
- Positive work environment
Responsibilities
Assist with payroll and maintaining employee records, including vacation accrualsMaintain high dealership customer satisfaction standardsReview schedules, accounts, and work-in-process daily for accuracyProcess accounts receivable / payable, reconcile vendor statements, schedules, and cash reportsEnsure a proactive accounts payable system to optimize cash flow and compliance with invoice standardsPrepare and submit tax reports, deposits, and returns timelyFile and scan documents into the Dealership Management System (DMS), maintaining accurate and organized recordsManage daily and aged cancellations, communicating with banks and finance teams on inquiriesPerform Repair Order Audits and assist with aftermarket cancellations, such as warranties and GAPAssist in automating systems, establishing controls, and maintaining monthly standard entriesSupport factory programs (e.g., incentives and rebates) to ensure prompt paymentsMaintain ethical practices, professional standards, and secure record-keeping systemsBuild strong relationships with factory personnel and upper management, ensuring open communicationControl departmental expenses and support audits or special projects as neededAssist the Office Manager with any further duties as requiredQualifications
Accounting Degree preferredHigh School Diploma or equivalent requiredGood verbal and written communication skillsHighly motivated, organized, reliable and detail-orientedCan-do attitude with ability to work independently within a team environmentPrevious Dealership experience desirable