Executive Assistant-2025

Salary : $79,189.00 - $107,137.00 Annually

Location : Goldendale, WA 98620

Job Type : Full-Time

Job Number : EA 2025

Department : Human Resources

Opening Date : 09 / 18 / 2025

Description

The Executive Assistant serves as a key liaison and communication hub for the General Manager, Board of Commissioners, executive management team, and external partners. This position provides high-level administrative support on complex and sensitive matters, requiring independent judgment, accountability, and discretion. The Executive Assistant works closely with senior leadership to manage priorities, coordinate workflows, and ensure the effective operation of executive-level functions. Success in this role requires exceptional organizational skills, the ability to balance multiple demands, and strong interpersonal and communication abilities.

Examples of Duties

Duties may include, but are not limited to the following :

• Provide executive-level and confidential support to the General Manager, Senior Staff, and Board of Commissioners.
• Prepare agendas, packets, meeting materials, and other documentation for Board of Commissioners and staff meetings, ensuring accuracy and timeliness.
• Coordinate with senior managers and the Communications Department to publish and distribute meeting notices in compliance with the Open Public Meetings Act.
• Arrange, schedule, and coordinate travel, training, and related activities for the General Manager, Commissioners, and District staff.
• Review Board actions and ensure appropriate notifications are issued; authenticate and maintain resolutions, contracts, and other public documents in compliance with state law.
• Record documents with the Klickitat County Auditor as required.
• Manage the flow of information and communications to and from the General Manager's office, prioritizing issues and providing necessary background materials.
• Maintain the General Manager's calendar by scheduling meetings, appointments, and visits.
• Research and compile materials, reports, and correspondence to support decision-making and Board activities.
• Serve as liaison on confidential matters, maintaining records and files in accordance with District confidentiality standards.
• Provide administrative support to multiple departments across the PUD as needed.
• Stay current on Washington State RCWs and WACs related to public records and open meetings; serve as the alternate Public Records Officer and assist with disclosure requests.
• Keep the General Manager informed of significant matters requiring attention or action.
• Draft, edit, and proofread correspondence, forms, and reports.
• Collect, analyze, and summarize data to prepare reports for the General Manager or Board of Commissioners.
• Conduct research and information gathering on behalf of executives and prepare summaries and recommendations.
• Build and maintain positive, professional relationships at all levels of the organization.
• Apply discretion, judgment, and organizational knowledge to facilitate executive activities while maintaining strict confidentiality.
• Coordinate the use of District meeting facilities.
• Respond promptly and professionally to inquiries from customers, vendors, employees, and community stakeholders.
• Provide miscellaneous assistance to other departments and perform additional duties as assigned.

Ability to :

Typical Qualifications

Any combination of education and experience provides the knowledge, skills, and ability required to perform the job.

Professional Competencies :

Supplemental Information

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Klickitat PUD offers a generous benefits package which includes medical / dental / vision / life, short and long term disability insurances along with HRA-VEBA medical savings plan. Klickitat PUD also offers Washington State Retirement and two 457 deferred compensation plans . Other benefits included are PTO which starts accruing at 21 days per year along with 11 paid holidays, AFLAC and an on going training program.