Office Administrator & Marketing Assistant

Job Description

Now Hiring : Office Administrator & Marketing Assistant

Newbury Street, Back Bay | In-Office | Full-Time (M–F, 9–5)

About Us :

The Charles Realty is a boutique real estate firm located on Newbury Street in Boston’s Back Bay. For over 40 years, we’ve helped buyers, sellers, and renters navigate Boston’s competitive real estate market with confidence. Our team of seasoned professionals is collaborative, fast-paced, and deeply passionate about what we do.

We’re seeking a highly organized, reliable, and detail-oriented Office Administrator & Marketing Assistant. This is an in-person, full-time role (M-F, 9-5)

Position Overview :

Your primary responsibility will be managing the office and supporting the team with administrative tasks, as well as assisting with marketing duties, making this a unique opportunity to flex your creative side as well. Real estate experience is not required, but strong communication skills, resourcefulness, and a sharp eye for detail are essential.

Administrative Responsibilities :

• Serve as the first point of contact for walk-ins and phone inquiries
• Communicate with agents daily via email and GroupMe
• Coordinate errands such as keys, lunches, drop-offs, etc.
• Handle incoming / outgoing mail, packages, and local bank deposits
• Keep the office tidy and well-stocked (kitchen, supply closet, conference room)
• Manage scheduling, meetings, and shared calendars
• Make copies, scan documents, and assist with MLS input
• Track, organize, and reorder office supplies as needed
• Maintain a positive, welcoming, and professional office atmosphere

Marketing Support :

What We Are Looking For :

Microsoft Office & Excel

Google Suite

Canva and / or Adobe InDesign & Photoshop

Constant Contact (or similar email tools)

MLS or willingness to learn

To Apply :

Send your resume and a short intro to alex@thecharlesrealty.com