Executive Assistant

Job Description

Job Description

Minimum of 10 years administrative experience

Minimum of 5 C-Suit years direct executive administrative experience.

Polished and Professional also working with the Board of Directors!

Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Flagship Communities and embark on an exciting new opportunity! We are looking for an Executive Assistant to provide administrative support to the C-suite. If you're creative and enjoy working in a cross-functional environment that is results-driven and customer-service oriented, keep reading!

OVERVIEW

As an Executive Assistant, you'll provide support to the C-suite in a one-on-one working relationship by performing advanced, diversified, and confidential administrative duties!

JOB DUTIES

• Manage C-suite calendars and schedule appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, notices, minutes and reports as needed.
• Screen incoming calls and correspondence; research, resolve and follow-up on issues and concerns in an appropriate and confidential manner.
• Perform general administrative functions such as scheduling meetings and calls, monitoring email, event planning, typing, copying / scanning, filing, and other duties as assigned.
• Compose and prepare a wide range of general, confidential and complex correspondence; ensure proper sentence structure and grammar.
• Serve as an administrative liaison to the Audit Committee, as well as members of the Board of Directors and other committees. Assist board members with travel arrangements and meal planning as needed.
• Ensure office equipment is in operating condition and adequate levels of office supplies for the department.
• Backup to Payroll Manager
• Other duties and special projects as assigned.

REQUIREMENTS