Administrative Assistant

Administrative Assistant Opportunity

We are looking for an Administrative Assistant with strong organizational skills to join our team in Portola Valley, California. This position supports the Sales team with essential administrative tasks, ensuring smooth operations and excellent service to residents and prospects. As a Contract-to-long-term opportunity, this role offers valuable experience in senior living and life plan communities, with the potential for growth.

Responsibilities :

• Coordinate and schedule tours for prospective residents, ensuring all preparations are completed, such as arranging refreshments, preparing spaces, and managing security communications.
• Respond to inquiries from the website and phone calls, providing timely and accurate information.
• Manage data entry tasks, including inputting prospect information into the organizational system.
• Assist with writing agreements and other clerical tasks related to resident move-ins.
• Organize and support events, ensuring all logistical details are handled effectively.
• Work independently to maintain seamless administrative operations with minimal supervision.
• Communicate with prospects and assist them in completing applications.
• Provide reliable administrative assistance to a small sales department of two, enabling the team to focus on resident interactions.
• Collaborate with staff to ensure the smooth execution of daily operations while maintaining a welcoming environment.
• Uphold business casual attire and contribute to a positive and organized workplace culture.

Requirements :