Executive Administrative Assistant

Executive Administrative Assistant

At Tenneco, we don't follow industry standards; we set them, and we don't settle for being best-in-class because we hustle to be better than best-in-class. Whether it's our Core Values radical candor, simplify, organizational velocity, tenacious execution and win or our Get Stuff Done (GSD) mindset, we're determined to become the most trusted partner and best manufacturer and distributor to the transportation industry. With a product portfolio as expansive as it is innovative, an obsessive commitment to quality and excellence, and a global presence, we're all about getting stuff done, so we can win. Here, you'll work alongside a team of relentless problem-solvers who are committed to making a tangible impact. If you're ready to break boundaries, deliver results, and enjoy the ride along the way, you'll thrive here.

Want to be a part of Team Tenneco? If so, we're looking for an Administrative Assistant to join our Plymouth Technical Center team!

Position Summary :

Serve as a strategic liaison between the Vice President (VP), internal teams, clients, and external partners. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and communications across global time zones.

This role will be based in Plymouth, Michigan.

Key Responsibilities :

• Act as the primary point of contact for the VP, facilitating communication with clients, potential clients, and employees.
• Proactively manage and optimize the VP's calendar to ensure efficient use of time.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Collaborate daily with administrative teams across regions to align travel itineraries and meeting schedules.
• Provide backup support to other Vice Presidents as needed.
• Draft and prepare professional correspondence, reports, presentations, memos, and directives.
• Independently process communications and requests, using sound judgment and discretion.
• Manage office supplies and inventory for the department.
• Schedule and coordinate meetings, including room bookings, catering, and technical support.
• Handle logistics for mail and package deliveries, including overnight shipping labels.
• Oversee maintenance and servicing of office equipment.
• Administer department credit card usage and reconciliation.
• Facilitate foreign visa applications and travel documentation.
• Collect, analyze, and report departmental data as required.
• Maintain organized filing systems and records for quick reference and efficient information handling.
• Process business card orders and other administrative requests.
• Review and improve office procedures to enhance operational efficiency.
• Identify and resolve issues by gathering and analyzing relevant information.
• Lead or support special projects and initiatives as assigned

Qualifications : Education :

Experience :

Skills & Competencies :

Preferred Qualifications :

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities