Administrative Field Coordinator

Pipeline and Terminal Operations

Administrative Field Coordinator Area

We value all of our employees who make our growth and success possible. This role has a current pay range of $50,000 $58,000. The listed pay range represents the company's good faith estimate of the minimum and maximum base rate of pay for this position at the time of this posting. The selected candidate's compensation will be determined based on their work location, qualifications, relevant experience, operational needs, demonstrated performance over time, and internal pay alignment. We are proud to offer industry leading compensation, comprehensive benefits including access to health, vision and dental insurance, 401(k) match with additional profit sharing, PTO, and abundant career opportunities.

Summary :

The Area Field Coordinator is responsible for performing and overseeing a wide range of administrative activities.

Essential Duties and Responsibilities :

• Duties may include, but are not limited to, duties surrounding Administrative Support :
• Preparation of the annual Operations & Maintenance budget.
• Perform monthly cost control analysis and forecasting.
• Assist with the preparation / monitoring of O&M & Capital projects.
• Complete financial project documentation.
• Input employee timesheets into the time reporting system.
• Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures.
• Generate a monthly purchase card statement for all bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs.
• Process out-of-pocket per diem reports. Review, code and submit invoices into the SAP Accounts Payable system.
• Work directly with vendors / contractors to resolve billing discrepancies.
• Assist with contracts for service and associated reporting, as needed.
• Various administrative support duties including training on computer applications, and special requests for information or reporting.
• Maintain and update Emergency Response Manuals.
• File and maintain various forms, reports, and correspondence according to the Transmission Filing Guide.

Required Skills :

Working Conditions :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

Normal office working conditions.

Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Occasion travel, including overnight stays, may be required due to administrative support requirements of other locations within the area.

Occasional visits to settings which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, requiring appropriate personal protective equipment.