Talent.com
Operations & Planning Coordinator
Operations & Planning CoordinatorSet Active • Beverly Hills, CA, USA
Operations & Planning Coordinator

Operations & Planning Coordinator

Set Active • Beverly Hills, CA, USA
1 day ago
Job type
  • Full-time
  • Quick Apply
Job description

Position : O perations & Planning Coordinator

Department : Operations

Reports To : Sr Operations Planning Manager

Location : Beverly Hills, CA (M-Thurs Onsite)

Type : Full-Time

About SET Active

SET Active is a fast-paced, growing women's athleisure startup known for delivering elevated everyday essentials designed for movement, comfort, and lifestyle. We're a small but mighty team with big ambitions-and we're looking for a strong storyteller to help shape how the world experiences SET Active through words. This is a unique opportunity to join a tight-knit team where your voice, creativity, and impact will be felt immediately .

Overview

The Operations & Planning Coordinator supports SET A ctive 's retail and e-commerce engine by keeping product data clean , pricing accurat e , inventory aligned to demand, and operational systems humming. This role blends planning discipline, reporting savvy, and hands-on execution across Shopify, our ERP, 3PL, and retail partners. You'l l be the go-to for daily sales updates, SKU creation, retail performance analysis, and the operational details that make every drop run smoothly.

Key Responsibilities

Planning & Item Setup

  • Update daily sales for all retail channels.
  • Price SKUs once costings are approved and handed off from Production.
  • Create parent products and attributes in the ERP; build and maintain  SKUs and barcodes for all new products.
  • Maintain the Master Style List housing SET's full product portfolio; revise SKUs, barcodes, and style numbers as line plans evolve.
  • Update the Size Chart file with historical and current fit data.
  • Build vendor-facing SKU / barcode files for each PO submission.
  • Condense SKUs from DATA DUMP → MASTER STYLE as drops approach; ensure data integrity and readiness.

Reporting & Analytics

  • Prepare the Operations slide for the Drop Prep deck.
  • Produce weekly and monthly performance reports for retail channels with insights and actions.
  • On drop mornings, share sell-through and selling-fast reads using "report sales over time."

    • Retail Operations (Leap-Managed + Partners)

  • Support retail ops : business reviews, assist  new store openings, support events, and drive revenue performance.
  • Serve as point person for retail sales analysis : daily / weekly / monthly reads vs. forecast.
  • Track retail inventory health; recommend replenishments, transfers, and markdowns to maintain target turn.
  • Communicate merch plans and ETAs; coordinate data pulls and sharing with partners.
  • Review and approve transfers; assist with merchandising when requested by Leap.
  • Inventory sharing :
  • Ecom inventory : export from Shopify (Scale location; export all locations during onboarding).
  • Retail inventory : export from the Scale portal for each retail location.
  • Coordinate events (as needed; none currently in pipeline).

    • E-Commerce Operations

  • Own core non-marketing systems :  Shopify, Flip Shop, TikTok Shop, Loop, Avalara, Route, etc.
  • Manage order management, fraud prevention, and chargebacks.
  • Shopify routines :
  • Order management (weekly) :  audit Open → Fulfilled → Archive; resolve Reconciliation Needed with CS as required .
  • Fraud :  act immediately on Slack fraud alerts; cancel orders in Shopify or email
  • Chargebacks (weekly) :  review and respond case-by-case with required evidence.

    • 3PL / Warehouse Coordination

  • Send SKU lists and item setup details to the warehouse to prevent receiving delays.
  • Partner with 3PL on receiving status and readiness for upcoming drops.

    • General / Admin

  • Coordinate virtual attendees for Monday Meetings and Drop Prep Meetings.
  • Manage Shop platform access and hygiene across Loop, Shopify, TikTok Shop.
  • Issue quarterly employee gift cards (approx. 26) and monthly friends & family gift cards (approx. 18); track completion.

    • Qualifications

  • 1-2 years of experience in operations, planning, or related roles.
  • Bachelor's degree or equivalent experience in business, operations, or related field.
  • Strong organizational skills and attention to detail.
  • Comfortable with numbers, data tracking, and reporting.
  • Experience with Excel / Google Sheets; familiarity with Shopify or ERP systems a plus.
  • Strong communication skills and ability to work cross-functionally.
  • Self-starter with a can-do attitude; willing to learn and grow in a fast-paced environment.
  • Able to manage multiple priorities and meet deadlines.
    • Create a job alert for this search

    Planning Coordinator • Beverly Hills, CA, USA

    Related jobs
    HubSpot Operations Coordinator

    HubSpot Operations Coordinator

    VirtualVocations • Pasadena, California, United States
    Full-time
    A company is looking for a Hubspot Operations Coordinator to provide administrative support and ensure efficient data management across departments. Key Responsibilities Design, build, and trouble...Show more
    Last updated: 4 days ago • Promoted
    Operations Coordinator

    Operations Coordinator

    VirtualVocations • Glendale, California, United States
    Full-time
    A company is looking for a Care Team Operations Coordinator.Key Responsibilities Process device and supply orders Input A1C test results into patient records Alert care team members upon comple...Show more
    Last updated: 30+ days ago • Promoted
    Business Operations Coordinator

    Business Operations Coordinator

    VirtualVocations • Huntington Beach, California, United States
    Full-time
    A company is looking for a Business Operations Coordinator.Key Responsibilities Coordinate operational projects and deliverables Manage and validate data in MyPCCN and related systems Serve as ...Show more
    Last updated: 30+ days ago • Promoted
    Clinical Operations Coordinator

    Clinical Operations Coordinator

    VirtualVocations • Pasadena, California, United States
    Full-time
    A company is looking for a Clinical Operations Coordinator (Front & Back Office) to support administrative and billing tasks in clinical operations. Key Responsibilities Coordinate patient schedul...Show more
    Last updated: 30+ days ago • Promoted
    Strategic Weapons Operations Coordinator

    Strategic Weapons Operations Coordinator

    beBeeStrategic • Anaheim, California, US
    Full-time
    The role of a Strategic Weapons Operations Coordinator involves coordinating and integrating weapons operations to achieve strategic objectives. The information below covers the role requirements, e...Show more
    Last updated: 1 day ago • Promoted
    Care Team Operations Coordinator

    Care Team Operations Coordinator

    VirtualVocations • Glendale, California, United States
    Full-time
    A company is looking for an Operations Coordinator.Key Responsibilities Process device and supply orders Input A1C test results into patient records Alert care team members when Telehealth visi...Show more
    Last updated: 2 days ago • Promoted
    HR Operations Coordinator

    HR Operations Coordinator

    VirtualVocations • Huntington Beach, California, United States
    Full-time
    A company is looking for an HR Operations Coordinator who will support daily HR operations and manage employee lifecycle processes. Key Responsibilities Coordinates onboarding / offboarding logistic...Show more
    Last updated: 30+ days ago • Promoted
    Ad Operations Coordinator

    Ad Operations Coordinator

    VirtualVocations • Norwalk, California, United States
    Full-time
    A company is looking for an Ad Operations Coordinator responsible for managing audio advertising and sponsorship campaigns. Key Responsibilities Setup and monitor advertising and sponsorship campa...Show more
    Last updated: 30+ days ago • Promoted
    Events Coordinator

    Events Coordinator

    VirtualVocations • Signal Hill, California, United States
    Full-time
    A company is looking for an Events Coordinator (contract).Key Responsibilities Develop and execute enablement strategies to support operational priorities and achieve measurable outcomes Lead cr...Show more
    Last updated: 30+ days ago • Promoted
    Business Product Operations Coordinator

    Business Product Operations Coordinator

    VirtualVocations • Van Nuys, California, United States
    Full-time
    A company is looking for a Business Product Operations Coordinator.Key Responsibilities Coordinate and manage small to mid-sized product operations projects Collaborate with cross-functional tea...Show more
    Last updated: 3 days ago • Promoted
    Escalations Coordinator

    Escalations Coordinator

    VirtualVocations • Norwalk, California, United States
    Full-time
    A company is looking for an Escalations Coordinator to manage and resolve high-priority issues related to collections and billing discrepancies. Key Responsibilities Manage and prioritize escalate...Show more
    Last updated: 3 days ago • Promoted
    E-Commerce Operations Coordinator

    E-Commerce Operations Coordinator

    Hype and Vice • Los Angeles, CA, US
    Full-time
    We are looking for a detail-oriented and tech-savvy.This entry-level role will become the in-house expert on our operations platform and will own all backend setup for our direct-to-consumer (DTC) ...Show more
    Last updated: 24 days ago • Promoted
    Scheduling Coordinator

    Scheduling Coordinator

    Senior Helpers - West San Gabriel Valley • Monterey Park, CA, US
    Full-time +1
    Join a team that makes a difference in the lives of our clients and their families.If you are looking for a career that offers professional growth, a positive work environment with team morale and ...Show more
    Last updated: 30+ days ago • Promoted
    Operations Coordinator

    Operations Coordinator

    Rinse • Los Angeles, CA, US
    Full-time
    As a member of Rinse's delivery operations team, you will be directly responsible for ensuring that customer orders meet our quality standards and are delivered on time while building the success o...Show more
    Last updated: 1 day ago • Promoted
    Recruiting Operations Coordinator

    Recruiting Operations Coordinator

    VirtualVocations • Glendale, California, United States
    Full-time
    A company is looking for a Recruiting Operations Coordinator to support the recruitment process and maintain system integrity. Key Responsibilities Coordinate candidate scheduling and interview lo...Show more
    Last updated: 30+ days ago • Promoted
    Programming & Content Operations Coordinator

    Programming & Content Operations Coordinator

    Sinclair Broadcast Group • Santa Monica, CA, US
    Full-time
    Our Scheduling Coordinator coordinates the ingest, setup, and scheduling of content and live event streams for our OTT products, ensuring all video, artwork, metadata, captions and other ancillary ...Show more
    Last updated: 30+ days ago • Promoted
    Base Operations Coordinator

    Base Operations Coordinator

    Aero • Los Angeles, CA, US
    Full-time
    By reimagining premium travel from the ground up, Aero offers a radically enhanced air travel experience – focusing on exclusivity, design, convenience, and personalized service.Aero integrat...Show more
    Last updated: 1 day ago • Promoted
    Operations Coordinator

    Operations Coordinator

    Tower Mobility • Los Angeles, CA, US
    Full-time
    TowerWav Operations Coordinator Role .Success in this role requires effective collaboration among other team members and assisting drivers with training and development.Supervisors should be p...Show more
    Last updated: 23 days ago • Promoted