68026227 - RECORDS SPECIALIST

Records Specialist

The Agency for Health Care Administration seeks to hire a dependable and flexible Records Specialist who can thrive in a work setting that requires attention to detail and managing concurrent time-sensitive tasks. The position's hours are in-office Monday - Friday from 8 : 00 a.m. to 5 : 00 p.m. Adjustments to the hours may be made to accommodate an employee upon request.

Position Overview

The Agency for Health Care Administration is Florida's chief health policy and planning entity. The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives. This position functions as a member of a cooperative team responsible for the regulation of health care providers and facilities assigned to the Laboratory and In-Home Services Unit.

What You Will Do

The primary duties include performing complex administrative work assisting Health Administration Services Manager and staff and providing technical and consultative assistance pertaining to the state licensure and / or federal certification of assigned programs, and for the coordination of activities between the work unit, other areas of the Agency, and the Centers for Medicare and Medicaid Services. The individual :

• Enters and retrieves licensure / certification, payment, inspection, and other general facility information, runs data entry quality assurance reports, and corrects data entry errors as required.
• Provides information and technical assistance to providers regarding the regulatory process for initial, renewal, change of ownership, and general change of information applications.
• Responds timely to all communication, including emails and phone calls relating to licensure and / or Medicare certification for the assigned areas of responsibility.
• Works with other team members, information technology, and other support areas of the Agency regarding the utilization and maintenance of computer systems for tracking and storage of the licensure, certification, and inspection data of health care providers and facilities.
• Compiles and maintains inventories of programs in the assigned areas of responsibility to assure the information remains current and accurate.
• Works cooperatively with other Agency staff to ensure timely and accurate information is transmitted within the Agency and with other state and federal agencies as appropriate.
• Assists in the review, preparation and promulgation of statutes and rules to implement program initiatives as may be required.
• Performs other related duties as may be assigned.

Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. We offer an excellent array of benefits, including : health insurance (i.e., individual and family coverage), life insurance, dental, vision and supplemental insurance, state of Florida retirement options, ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida, ability to earn up to 104 hours of sick leave annually, nine paid holidays and 1 personal holiday each year, opportunities for career advancement, tuition waivers, student loan forgiveness opportunities, training opportunities, flexible spending accounts, shared savings program for select medical services, lower copays for prescription drugs, and health and wellness discounts.

Additional Information

This position will be filled at the biweekly salary of $1,336.92 ($34,759.92 annually) and is non-negotiable. All applicants must ensure that all employment and detailed information about work experience is listed on your applicant profile and / or resum (including dates of employment, reason for leaving, military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. Applicants who do not provide all information necessary to meet the minimum requirements will not be considered for this position. A good attendance record is essential for any individual in this position as the work involved occurs daily and is time-critical. The individual in this position is expected to report to work daily and on time. Leave must be requested in advance except in emergency circumstances not under the control of the employee.

Successful Completion of a Criminal Background Investigation Is a Condition of Employment

Knowledge of the principles and techniques of records management, administrative principles and practices, office procedures and practices, effective communication, providing customer service, preparing correspondence and administrative reports, understanding and applying applicable rules, regulations, policies and procedures, using problem-solving techniques, working independently, planning, organizing, and completing work assignments in a timely manner, evaluating and analyzing data and making decisions, communicating effectively, establishing and maintaining effective working relationships, working cooperatively as a member of a team, organizing and maintaining filing systems, using a computer, other office machines, and software necessary to enter, retrieve, and manipulate data, and maintaining the confidentiality of information.

Minimum Qualifications Requirements

Three (3) years of administrative or clerical experience. College education from an accredited college or university at the rate of 30 semester or 45 quarter hours may substitute for each year of the required work experience.

Contact

Jane Eversgerd 850-412-4389

Background screening is a condition of employment before beginning employment. The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with the Drug-Free Workplace Act. Veterans' Preference is available for Career Service vacancies and is encouraged to apply.