Administrative Assistant

Overview

Administrative Assistant role at 3D Group (3D Contracting of Central Jersey Inc)

We are seeking a highly organized individual to join our team as an Administrative Assistant. The successful candidate will provide administrative support to ensure the smooth and efficient operation of our organization. The Administrative Assistant will handle a wide range of tasks, including coordinating meetings, handling correspondence, and performing various clerical duties. The ideal candidate should possess exceptional organizational skills, strong attention to detail, and excellent communication abilities as well as strong written skills and customer service.

Responsibilities

• Provide daily administrative support to project managers, estimators, and field staff.
• Track and save all subcontractor compliance paperwork and insurance documents.
• Prepare and distribute meeting agendas, minutes, and other relevant materials.
• Handle incoming calls, emails, and correspondence, and respond or redirect as necessary.
• Maintain and update filing systems, both physical and electronic, ensuring documents are organized and easily accessible.
• Maintain office supplies, equipment, and vendor relationships.
• Provide general administrative support, including photocopying, scanning, faxing, and mailing documents.
• Collaborate with other team members to ensure efficient workflow and effective communication.
• Assist in the onboarding process for new employees, including preparing orientation materials, coordinating necessary paperwork, ordering new employee products.
• Prepare, format, and distribute project documents, both digital and physical, ensuring accuracy and compliance.
• Assist with subcontractor prequalification.
• Process expense reports.
• Assist with follow ups for the estimating department.

Requirements

About the company

3D Group is a Design Build General Contractor with over 35 years of experience in the building industry. For full time employees we offer a benefit package including paid vacation time, sick time, 401k, health, dental and vision, along with a supportive work environment that fosters growth and development.

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