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Administrative Assistant III

Administrative Assistant III

BizTek PeopleNew York, NY, US
30+ days ago
Job type
  • Full-time
Job description

Administrative Assistant

Investment & Corporate Banking

Work schedule : This role is in the office, Monday thru Friday, 8 : 30 a.m. to 5 : 00 p.m.

We're seeking a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as temporary assistant to the department and collaborate / coordinate with the administrative team as requested.

Responsibilities :

  • Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodation, etc.
  • Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
  • Schedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if needed
  • Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
  • Communicate Firm policies / procedures to officers and associates regarding client entertainment
  • Manage general office needs such as ordering supplies and mail distribution as requested

Requirements :

  • Extensive experience with Concur.
  • Minimum three years' experience as an administrative assistant in finance industry preferred
  • Knowledgeable of Microsoft Office applications, especially Outlook, Word and Excel
  • Excellent verbal communication and telephone skills
  • Detail-oriented, personable with a consistent positive attitude
  • Ability to work in a team environment and handle multiple tasks with little or no supervision
  • Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
  • Utilizes good judgement and discretion, maintains the highest level of confidentiality.
  • Skills Required :
  • ETIQUETTE
  • EXCEL
  • FINANCE
  • TELEPHONE SKILLS
  • MICROSOFT OFFICE
  • Additional :

  • DETAIL-ORIENTED
  • GENERAL OFFICE CATERING
  • TRAVEL ARRANGEMENTS
  • ORDERING
  • TEAM PLAYER
  • PAYMENTS
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