Administrative Assistant
Investment & Corporate Banking
Work schedule : This role is in the office, Monday thru Friday, 8 : 30 a.m. to 5 : 00 p.m.
We're seeking a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as temporary assistant to the department and collaborate / coordinate with the administrative team as requested.
Responsibilities :
- Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodation, etc.
- Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
- Schedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if needed
- Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
- Communicate Firm policies / procedures to officers and associates regarding client entertainment
- Manage general office needs such as ordering supplies and mail distribution as requested
Requirements :
Extensive experience with Concur.Minimum three years' experience as an administrative assistant in finance industry preferredKnowledgeable of Microsoft Office applications, especially Outlook, Word and ExcelExcellent verbal communication and telephone skillsDetail-oriented, personable with a consistent positive attitudeAbility to work in a team environment and handle multiple tasks with little or no supervisionFamiliarity with a corporate office environment in terms of professionalism, etiquette, dressUtilizes good judgement and discretion, maintains the highest level of confidentiality.Skills Required :
ETIQUETTEEXCELFINANCETELEPHONE SKILLSMICROSOFT OFFICEAdditional :
DETAIL-ORIENTEDGENERAL OFFICE CATERINGTRAVEL ARRANGEMENTSORDERINGTEAM PLAYERPAYMENTS