Program Coordinator, Seminars & Events (DC or NYC)

Program Coordinator

The Program Coordinator plays a vital role in delivering the FLF experience by managing global seminar logistics, supporting alumni engagement, and ensuring smooth day-to-day operations. The Fellowship's seminars are the cornerstone of the Fellowship experience. These dialogue-driven gatherings invite Fellows to engage with timeless texts, question assumptions, and build the trust that fuels transformative leadership. This role is critical to ensuring these high-impact, high-touch experiences run seamlessly.

The Program Coordinator role is a full-time, term-limited position starting from September 2025 through December 2026, reporting to the Deputy Director. This position is eligible for extension pending manager and budget approval. The salary range for this role is $52,500 - $60,000. The position is based in the Aspen Institute's Washington, D.C. or New York City office, with a requirement to work in-office at least 40% of the time. The position involves domestic and international travel up to eight times during the term and will require extended hoursincluding evenings and weekendsduring scheduled seminars; time worked over weekends will be offset with comp days after a seminar's conclusion.

What You Will Do

Seminars Management

• Plan and execute 5-7 global seminars annually, each lasting 5 to 7 days, managing all aspects of event operations including hotel accommodations, meals, on-site vendors, ground transportation, AV requirements, and special activities to ensure a seamless and impactful experience. Involves travel to seminar sites and leads on-site staffing and logistics.
• Source and secure appropriate venues and lodging, negotiate contracts, and manage vendor relationships.
• Prepare and print materials for each seminar.
• Provide clear and timely communication to Fellows and moderators, including logistics emails and materials in advance of each seminar.
• Lead and manage seminar support staff, serving as the on-the-ground advisor to the Fellowship team for real-time problem-solving and feedback.
• Lead pre and post seminar follow-up, including prep and debrief calls and compiling the post-seminar evaluation.
• Support the seminar journey arc and continuously improve programming to deepen Fellow engagement and enhance the overall experience.
• Handle other seminar-related responsibilities as needed.

Seminar Curriculum

Alumni / Fellow Engagement

Reunion Optimization and Support

Finance Leaders Fellowship Moderator Corps

Program Financials

Administrative Support

What You Will Need To Thrive

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave. The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against. The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.