Accounting Assistant

Job Description

Job Description

We are looking for a detail-oriented Accounting Assistant to join our client in Pleasanton, California. This Contract-to-permanent position offers an excellent opportunity to contribute to a growing organization while showcasing your accounting and administrative skills. The ideal candidate will play a key role in managing billing processes, QuickBooks entries, and supporting the team with various financial tasks.

Responsibilities :

• Review and process invoices to ensure accuracy, proper rates, and completeness before obtaining approvals from Project Managers.
• Handle QuickBooks entries for credit card charges and maintain organized records of credit receipts.
• Process and record expense report payments in QuickBooks with precision.
• Provide front desk coverage during employee breaks, lunch hours, or absences.
• Generate and review invoices based on employee timesheets, ensuring timely submission to Project Managers for approval.
• Conduct light collections on invoices and assist with reviewing aging reports as needed.
• Collaborate with the team to process approximately 400+ invoices monthly, sharing responsibilities efficiently.
• Deliver administrative support and respond to ad hoc requests from management.
• Ensure compliance with office protocols while maintaining a high level of professionalism.

Please reach out to John Miller for immediate consideration.