MEDICAL TRANSCRIPTIONIST - HAWAII STATE HOSPITAL - KANEOHE, OAHU

Salary : See Position Description

Location : Island of Oahu

Job Type : Various

Job Number : 25-0032

Department : Health

Opening Date : 01 / 25 / 2025

Closing Date : Continuous

Recruitment Information

Recruitment Number 25-0032

Salary : $3,748 to $4,742 per month (SR-12, Step C to I).

Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

Transcribe and type a variety of medical reports including medical histories, discharge summaries, consultations, operative and radiologic reports dictated by physicians; verify questionable and unfamiliar terms; abstract information from patient records; and perform other related duties as assigned.

Minimum Qualification Requirements

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.

To qualify, you must meet all of the following requirements :

LEGAL AUTHORIZATION TO WORK :

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Basic Education / Experience :

A. A high school diploma, with satisfactory completion of courses demonstrating knowledge of English grammar, spelling and punctuation OR

B. Experience requiring the ability to read, comprehend and apply written directions and a high degree of verbal skill. This experience may be met from part-time and / or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis.

Clerical-Typing Experience : One year of progressively responsible work experience which involved the operation of a typewriter (or word processor) at the rate of 55 net words per minute in performing a variety of standard clerical work such as typing of correspondence, reports and other material. Such work must have demonstrated knowledge of English grammar, spelling, and punctuation; common office appliances and equipment; and the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; and operate various kinds of office equipment.

Specialized Experience : One year of progressively responsible work experience in transcribing (from direct dictation, tapes or similar recording system) and typing (by typewriter or word processor) medical reports, progress notes, case summaries, or correspondence involving medical terminology. Such experience must have demonstrated knowledge of medical terms and the ability to use standard medical references to verify questionable terms.

Substitutions Allowed : Relevant substitutions as described in the Minimum Qualification Requirements will apply (click link below).

The information provided above represents a summary of the Minimum Qualification Requirements . To view the Requirements in their entirety , please CLICK HERE .

01045 : 110608 : 03 : DKA

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click :

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and / or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and / or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.

YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I

The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.

A summary of these benefits, which is based on full-time employment, is listed below.

Note : Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.

With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.

Paid Holidays

You may be eligible for 13 paid holidays each year; 14 holidays during an election year.

Paid Vacation

You may earn vacation leave at a rate that other employers find tough to match - 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.

Paid Sick Leave

You may earn sick leave at the same rate as vacation - 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.

Other Leaves

Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.

Health Insurance

The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.

Group Life Insurance

The State provides a free life insurance policy for employees.

Retirement Plan

The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to

Premium Conversion Plan

Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Flexible Spending Accounts

Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Transportation Benefits

Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.

Deferred Compensation

The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.

Temporary Disability Insurance

Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.

Social Security

As an employer, the State also contributes to an employee's social security account.

Promotions & Transfers

For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.

Training & Continuing Education

The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.

Travel Expenses

The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.

Incentive & Service Awards

The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.

Union & Collective Bargaining

Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.

CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance.

The State of Hawaii is an Equal Opportunity Employer

Revised 01 / 13

01

RECRUITMENT SURVEY (MANDATORY) Completion of this survey is mandatory. You must select one option; multiple selections permitted. The information you provide will be used to improve our recruitment efforts. We appreciate your cooperation.

What led you to explore career opportunities with the State of Hawaii?

• State Recruiting Office
• Job Announcement Posting (Visit to the State Recruiting Office or Workforce Development Office)
• Job Fairs
• Consolidated Theatres
• TheBus
• Shopping Mall Advertisements
• Print Advertisements
• Word of Mouth (State of Hawaii Employee, Speaker at a Presentation, School Counselor, etc.)
• Army Partnership for Youth Success (PaYS)
• SkillBridge Program
• LinkedIn
• Facebook, Twitter, Instagram, etc.
• Governmentjobs.com
• Internships
• Other

02

APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS

The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and / or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score.

Please do not submit a resume in place of completing the Supplemental Questions.

You must submit verification (e.g., copies of official transcripts or diploma as instructed below) in order to receive credit for education. In general, proof of education downloaded from and / or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

To receive credit for substitute, temporary assignment, or volunteer experience, you must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.

Any information you submit may be verified.

Supporting documents must be either electronically attached to your application or submitted to our office at : State of Hawaii - Department of Human Resources Development - 235 South Beretania Street, 11th Floor - Honolulu, Hawaii 96813.

03

APPLICANT'S ACKNOWLEDGEMENT (Continued)

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.

In general, concurrent experiences and / or education will not be double credited unless otherwise specified.

Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.

Example : Twelve months of experience at 20 hours / week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours / week will not be extra credited.

Example : Twelve months of experience at 60 hours / week will be credited as one year of experience, not one and a half years.

04

APPLICANT'S ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details)

The information provided in the job announcement represents a summary of the complete Minimum Qualification Requirements. A live link to the complete Minimum Qualification Requirements was provided to me in the job announcement.

05

BASIC EDUCATION / EXPERIENCE Do you possess a High School Diploma with courses demonstrating knowledge of English grammar, spelling and punctuation or its equivalent (i.e.- GED) and / or work experience demonstrating the ability to read, comprehend and apply written directions and a high degree of verbal skill? Check all that apply below.

06

CLERICAL-TYPING EXPERIENCE : Do you possess ONE (1) YEAR of progressively responsible work experience which involved the operation of a typewriter (or word processor) at the rate of 55 net words per minute in performing a variety of standard clerical work such as typing of correspondence, reports and other material. By answering yes, you are self-certifying that you are able to type a minimum of 55 net words per minute. Your typing skill may be tested by the hiring department.

07

CLERICAL-TYPING EXPERIENCE

If you do not possess the required clerical-typing experience, indicate "N / A" below.

If you possess such experience, please provide the following information to address your relevant background :

A. The name of your employer, your job title, complete dates of employment (start & end, month & year), and the average number of hours worked per week.

B. A brief description of this employer, including the type of company (e.g., government agency, private corporation, etc.), the section your position was located in, the services provided and the clientele served.

C. What was the primary focus of your position. Give a detailed description of your major duties and responsibilities.

D. What types of correspondence, reports, and other materials did you type, edit, proof and draft?

E. Indicate the speed at which you performed the required typing tasks (net words per minute).

All employers listed here should also be included in your application. Treat each change in employer or position separately.

If your write up is unclear, you may be asked to provide a copy of your official Job / Position Description .

08

SUBSTITUTION OF EDUCATION FOR CLERICAL-TYPING EXPERIENCE

Have you completed coursework in a clerical curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school?

If yes, please select the best option below that reflects your education. If you wish to receive credit for your academic training, you MUST attach a copy of your OFFICIAL transcripts during the online application process as verification.

Please be aware that your education may only be a PARTIAL substitution for the required experience.

09

SPECIALIZED EXPERIENCE : Do you possess ONE YEAR of progressively responsible work experience in transcribing and typing medical reports, progress notes, case summaries, or correspondence involving medical terminology. Such experience must demonstrate knowledge of medical terms and the ability to use standard medical references to verify questionable terms?

10

SPECIALIZED EXPERIENCE

If you answered no to the question above, please indicate "N / A" below.

If you possess such experience, provide the following information to address your relevant background :

A. The name of your employer, your job title, complete dates of employment (start & end, month & year), and the average number of hours worked per week.

B. A brief description of this employer, including the type of company (e.g., government agency, private corporation, etc.), the section your position was located in, the services provided and the clientele served.

C. What was the primary focus of your position. Give a detailed description of your major duties and responsibilities, as it involved transcribing medical reports, progress notes, case summaries, or correspondence involving medical terminology.

All employers listed here should also be included in your application. Treat each change in employer or position separately.

If your write up is unclear, you may be asked to provide a copy of your official Job / Position Description .

11

SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE

Have you completed coursework in a MEDICAL TRANSCRIPTIONIST CURRICULUM leading to a degree, diploma or certificate at an accredited community college, business or technical school OR successfully completed a medical records technician program at a post-secondary institution accredited by the American Medical Record Association?

If yes, please select the best option below that reflects your education. If you wish to receive credit for your academic training, you MUST attach a copy of your OFFICIAL transcripts during the online application process as verification.

Please be aware that your education may only be a PARTIAL substitution for the required experience.

12

EMPLOYMENT STATUS SURVEY #1

Completion of this survey is mandatory. You must select one option. This information will assist us with our recruiting efforts. We appreciate your cooperation.

Which of the following reflects your current employment status?

13

EMPLOYMENT STATUS SURVEY #2

Completion of this survey is mandatory. This information will assist us with our recruiting efforts. We appreciate your cooperation.

If you selected recently laid off in response to Employment Status Survey #1, please indicate the name of the employer from which you were laid off.

If you selected other in response to Employment Status Survey #1, please explain.

if these two options do not apply to you, please indicate "N / A."

Required Question