Administrative Specialist

Administrative Specialist

10002821

Fairfax, VA

Classified Staff

Opening on : Jun 5 2025

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Department : Col of Humanities and Soc Science

Classification : Admin Office Specialist 3

Job Category : Classified Staff

Job Type : Full-Time

Work Schedule : Full-time (1.0 FTE, 40 hrs / wk)

Location : Fairfax, VA

Workplace Type : On Site Required

Pay Band : 03

Salary : Salary commensurate with education and experience

Criminal Background Check : Yes

About the Department :

The Department of Modern and Classical Languages teaches and conducts research in languages, literature, and culture. It contributes to the academic programs in the College of Humanities and Social Sciences and the University by educating undergraduate and graduate students. The department offers five undergraduate major concentrations, eleven minors, a graduate-level certificate, a master's program with five concentrations, and a doctoral program in cultural studies.

About the Position :

The Administrative Specialist in the Department of Modern and Classical Languages plays a critical role in managing the day-to-day operations of the front office. The Administrative Specialist is the face of the department, greeting faculty, staff, and students, and assisting them as needed. The Administrative Specialist supervises a staff of student wage workers, teaching them valuable office duties and skills, and mentoring their development. The role assists the department chair and the office manager in several ways - planning events and keeping a departmental calendar of meetings; ordering textbooks, exam copies, and research materials for faculty; and ordering office supplies. The role acts as a liaison between students and faculty, as well as with many other offices and units across campus, including the Registrar, HR, the campus bookstore, and the catering and events management offices. The Administrative Specialist also oversees all placement exam and language waiver testing for students. The role supervises the administration of the exams, record and document the results, and pass the scores along to the registrar so they are accurately reflected in the student's degree tracking. The role also assists the department's publications committee in preparing recruitment and marketing materials, and updating social media accounts. The Administrative Specialist cross-trains to learn other office duties, as a means of professional development and to support staff and faculty, as needed.

Responsibilities :

Supervision of student assistants

Oversees the hiring of student employees, ensuring they are properly trained and performing their assigned tasks effectively. This includes :

• Managing the hiring onboarding;
• Providing orientation and ongoing training;
• Establishing clear expectations;
• Evaluating performance; and
• Fostering a positive work environment.

Event planning

Coordinates most aspects of event planning and execution, including :

General office duties and communication

Assists faculty, staff, and students by :

Language placement exams and waivers

Manages the administering and processing of foreign language placement tests and waivers offered by the department by :

Marketing, Publications, and Archives

Ordering books and supplies, managing small purchases

Required Qualifications :

Preferred Qualifications :

Instructions to Applicants :

For full consideration, applicants must apply for Administrative Specialist at https : / / jobs.gmu.edu / . Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

Posting Open Date : June 5, 2025

For Full Consideration, Apply by : June 19, 2025

Open Until Filled : Yes