Administrative Assistant

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GZA GeoEnvironmental, Inc. (GZA) is seeking an Administrative Assistant in our Providence, RI office to support our team of Principals, Project Managers, and staff engineers / scientists. This position provides the opportunity to learn and grow from seasoned professionals and has a clear path for career advancement. The successful candidate will be comfortable working in a fast-paced environment. A high level of professionalism, cooperation, and interpersonal communication skills are crucial in this role.

Key Responsibilities :

• Provide support to the technical staff in the maintenance of project files; preparation of correspondence, proposals and reports using Microsoft Office software.
• Assisting Principals and Project Managers in preparing qualification packages and proposals for prospective work.
• Responsible for calendaring, making travel arrangements, coordinating meetings and seminars and providing phone / reception coverage when needed.
• Contract administration; generation of project submittals; preparation and distribution of paperwork for regulatory agency compliance, permits and reporting.
• Basic knowledge and operation of office equipment, including printers, copier, scanner and facsimile.
• GZA emphasizes a One Company environment, and as a member of our team, you may be asked to assist on projects and tasks outside of your primary responsibilities.

Qualifications :

About GZA :

GZA is an employee-owned multidisciplinary engineering consulting firm with a history of more than 60 years of providing innovative engineering solutions to improve the natural and built environment. We are an ENR Top 500 Design firm focused on environmental, geotechnical, water, ecological, and construction management services. With a staff of interrelated professionals dedicated to providing high-level expertise on complex projects above, below and at ground-level, GZA's experts provide seamless integration across practice areas, client types, and project locations.

GZA GeoEnvironmental, Inc. is an Affirmative / Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental disability, citizenship status, marital or veteran status, age or other protected status.

Note to Staffing Agencies :

GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

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