Training & Placement Metrics Specialist

Job Description

Job Description

The Training & Placement Metrics Specialist will support any DePaul Location in Virginia. This hybrid position requires occasional travel to a DePaul office within the region and to other locations as needed.

A Cover Letter & Resume Are Required To Apply

JOB SUMMARY :

The Training & Placement Metrics Specialist is responsible for maintaining accurate, organized, and confidential records for Developmental Disabilities staff, including sponsored residential, group home, and day support staff, in accordance with state regulations and agency standards. In addition, this position will assist with data tracking for sponsored residential providers, back-up providers, and group home personnel. This position supports the Training and Home Finding team by managing documentation related to licensing, training, background checks, home studies, and renewals. The Training & Placement Metrics Specialist utilizes TalentLMS to track and document training completion, and the electronic records (eR) system to maintain and update all personnel and provider files. Responsibilities include data entry, monitoring compliance and certification deadlines, conducting regular file audits, preparing reports, and assisting with new staff training and re-certification processes. This role ensures that all records are current, complete, and audit-ready, contributing to the agencys overall compliance, quality assurance, and operational efficiency across all residential service programs.

In addition to record management, this role is responsible for assisting with new staff orientation training for all new staff within the Sponsored Residential, Group Home, and Day Support programs, ensuring that all required documentation, training, and system access are completed on the first day of employment. This person will need to ensure all training materials are provided and completed on the first day of employment, and that the orientation certification is uploaded into the electronic record system.

The position does not participate in field-related work. This position is primarily remote, with occasional visits to the assigned office for meetings as needed.

SUPERVISION RECEIVED AND EXERCISED :

Training & Placement Metrics Specialist reports directly to the Developmental Disabilities Training & Home Finding Manager.

ESSENTIAL FUNCTIONS AND DUTIES :

This list is not an exhaustive & all-inclusive list of job responsibilities. The distribution of time allotted for any function or duty is subject to change with or without notice. Nothing in this job description restricts management's right to assign other responsibilities to this job or reassign them elsewhere at any time.

• Ensure timeliness of deadlines according to applicable policy and procedure and / or licensing or reimbursement regulations
• Complete required training as needed and assigned.
• Provide feedback on trends, patterns, or areas of concern identified in specific audits and report to the supervisor accordingly.
• Utilize TalentLMS to set up new staff and Direct Support Professionals (DSPs), assign required training, track course completion, and monitor compliance with ongoing training requirements.
• Collaborate with training and home finding staff to provide support as needed.
• Ensure all required training is completed for new employees in the Sponsored Residential, Group Homes, and Day Support programs.
• Maintain accurate, organized, and confidential records for all staff, Sponsored Residential, Group Homes, and Day Support programs personnel in compliance with state licensing requirements and agency policies.
• Assist with preparing admissions paperwork, sending documents for required signatures, and tracking completion to ensure timely processing.
• Maintain and update personnel and provider files within the electronic records (eR) system, ensuring all documentation is current, complete, and properly categorized.
• Assist with new staff training and re-certification processes for all new staff within the Sponsored Residential and Group Home programs, ensuring all required forms, background checks, and initial training are completed on the first day of employment.
• Track and monitor staff and provider credential expirations, including background checks, certifications, and annual training requirements.
• Conduct regular file audits and prepare records for licensing, compliance, and internal quality assurance reviews.
• Assist with the re-certification process for Sponsored Residential, Group Homes, and Day Support programs by collecting and verifying required documentation.
• Generate and distribute compliance and training reports to supervisors and program directors as needed.
• Collaborate with Training and Home finding teams to ensure smooth communication, timely processing of records, and adherence to all regulatory standards.
• Maintain confidentiality and ensure secure handling of all electronic and physical records.

KNOWLEDGE, SKILLS, ABILITIES & OTHER CHARACTERISTICS REQUIRED :

Knowledge, skills, abilities, and other characteristics or KSAOs are attributes needed to perform a job that are demonstrated through qualifying training, education, and experience. This list is not an exhaustive & all-inclusive list of all KSAOs for this job.

Knowledge of :

Skill / Ability to :

Other Characteristics :

MINIMUM REQUIREMENTS TO APPLY :

An associates degree in a human service, business, data analysis, or any other human services field, or equivalent level of experience (2 years of experience to qualify for this), with one year of professional experience with the ID / DD population is required. Personal experience may be considered.

WORK ENVIRONMENT :

The work environment characteristics described herein represent those an employee encounters while performing the essential functions of the position. The position does not participate in field-related work. This position is primarily remote, with occasional visits to the assigned office for meetings as needed. Work is generally completed regularly during weekdays; however, daily work hours will vary. Work is subject to frequent interruptions, and noise levels vary based on the work location.

PHYSICAL REQUIREMENTS :

The physical demands described herein are representative of those that an employee in this position must meet, with or without reasonable accommodations, to perform the essential functions successfully. Physical activities required are finger dexterity necessary to operate equipment used in the position, effective communication and seeing or hearing verbal cues. Walking up to one-third of the time, sitting at least two-thirds of the time, bending / stooping up to one-third of the time, lifting / pushing / pulling up to ten pounds, and minimal unassisted lifting associated with the job duties are required. When accessing various locations, the incumbent must climb stairs and ramps. This position requires driving approximately ten percent of the employees working time to various locations. Public transportation may not be available. Individuals needing reasonable accommodations should speak with their immediate supervisor / hiring manager.

SPECIAL REQUIREMENTS AND QUALIFICATIONS :

The following may be required after a conditional job offer : current DMV driving record with results that comply with insurer guidelines; drug and alcohol screening with satisfactory results stipulated by applicable governing, funding, or regulatory agencies; documentation of a PPD test, chest x-ray, or screening from a qualified medical professional indicating the absence of TB; criminal and child protective services background report. The applicant shall not have been convicted of any barrier crime(s) on the criminal background report. The applicant will have no founded disposition of child abuse or neglect as documented by the Child Protective Services background report.

NOTE :

This description provides information on the essential functions of the designated job and the general nature and level of work associated with it. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

DePaul is an Equal Opportunity Employer and E-Verify Participant.

Flexible work from home options available.