Staff Accountant

We are seeking a detail-oriented and highly motivated Staff Accountant to join our finance team. The ideal candidate will be responsible for supporting day-to-day accounting operations, maintaining financial records, and ensuring compliance with company policies and procedures. This role offers the opportunity to grow within the company and gain valuable experience in various aspects of accounting and finance. The Staff Accountant Associate is responsible for accurate and timely payment of all company debts which may include vendor invoices, travel agency commissions, outside contractors, contract labor, employee reimbursements and company credit card billings.

Essential Functions :

A. Daily

• Manage accounts payable and General Cashier, ensuring timely processing of invoices and payments.
• Verifies invoices for accuracy and matches them to packing slips, purchase orders and receiving logs. Codes invoices and prepares for data entry into the computer.
• Perform Cashier bank reconciliations and monitor / manage petty cash.
• Verifies all credit card billings and insures all receipts are attached.
• Verifies all travel expense forms and check requests.
• Obtains approvals for, but not limited to, invoices, check requests, credit card billings, travel expense forms, travel agency commissions, and contract agreements.
• Does the data entry into the A / P module, prints reports and verifies input.
• Works with vendors and employees about invoice and payment discrepancies.
• Insures invoices are processed on a timely basis in order to avoid late charges and to ensure prompt payment discounts.

B. Weekly

C. Monthly