Government&Administrative Affairs Specialist

Job Description

Job Description

The Government Affairs and Administrative Specialist provides comprehensive administrative support to the Executive Office, ensuring the smooth day-to-day functioning of the office of the Executive Director. Reporting to the Chief of Staff and working closely with the Deputy Chief of Staff, this role supports executive scheduling, board logistics, and general office administration, while also assisting with the administrative aspects of The Public’s government affairs activities.

This position is ideal for a detail-oriented and organized professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and is eager to gain hands-on experience in executive administration, board relations, and government affairs.

Responsibilities

Executive Office Support

• Provide administrative support to the Executive Director, Chief of Staff, and Deputy Chief of Staff, including scheduling, meeting preparation, and correspondence.
• Assist in managing the Executive Director’s calendar, invitations, and ticketing needs in coordination with the Deputy Chief of Staff.
• Serve as back-up to the Deputy Chief of Staff during leave periods to ensure continuity in calendar management, ticketing, and meeting logistics.
• Support board meeting logistics, including preparing and distributing materials, coordinating attendance, and providing on-site support as needed.
• Help plan and staff in-person meetings, donor visits, and internal gatherings.
• Maintain digital and physical filing systems, ensuring accuracy, organization, and accessibility.

Government Affairs Administration

Event & Communications Support

Qualifications