Ap / ar Specialist

AP / AR Specialist

Job Description

We are seeking an accounts payable / accounts receivable coordinator to efficiently manage our company's payable and receivable duties while making strategic recommendations for process improvements. The AP / AR Coordinator will play a crucial role in vendor and customer management, encompassing onboarding, day-to-day AP / AR invoice processing, AP payment runs, and expense reimbursements.

Responsibilities

Perform all day-to-day accounts payable and accounts receivable processing, including weekly and ad-hoc payment runs.

Set up and maintain accounts receivable billing schedules, including ad-hoc billings.

Onboard new vendors and customers effectively.

Assist in month-end close activities to ensure accuracy and timeliness.

Respond promptly to inquiries and efficiently research and resolve discrepancies.

Prepare annual 1099 forms for vendors.

Process expense transactions via Navan.

Support the accounting group and collaborate with the Director of Financial Systems to implement process improvements through automation and workflows, achieving a 10-day close schedule.

Essential Skills

Accounts payable and accounts receivable expertise.

Invoicing proficiency.

Knowledge of three-way match processes.

Additional Skills & Qualifications

3+ years of progressive accounts payable experience in a fast-paced environment.

Intermediate skills and knowledge of Excel and other Microsoft Office applications.

Experience with NetSuite is preferred but not required.

AP Automation software experience is required, with Tipalti AP Automation software experience preferred.

Willingness to work cross-functionally with teams such as Operations, Sales, and FP&A.

Excellent communication skills, both verbal and written.

Strong problem-solving and time management abilities.

Ability to work 2-3 days per week from Durham, NC HQ.

Desire to thrive in a fast-paced environment.

Work Environment

The work schedule is from 9am to 5pm, offering a hybrid model that includes 2-3 days per week at the Durham, NC HQ. Contractors receive 120 hours of PTO and 12 holidays.

Job Type & Location

This is a Contract position based out of Durham, NC.

Pay and Benefits

The pay range for this position is $25.00 - $30.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Durham,NC.

Application Deadline

This position is anticipated to close on Dec 8, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.