Accounting Agent

Job Description

Job Description

Company Description

We’re not in the shipping business; we’re in the information business -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

• 15,000 trained professionals
• 250+ locations worldwide
• Fortune 500
• Globally unified systems

Job Description

Major Duties and Responsibilities

• Setup and maintain Service Provider account in exp.o GCI.
• Record payable header in exp.o Accounting system upon receipt and distribute to Internal Staff for allocation details.
• Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision.
• Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.
• Schedule and prepare payments in exp.o Accounting system and the Banking system.
• Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting).
• Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email / telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff.
• Assist in Internal Control Evaluations and Internal / External Audits by preparing required information / documentation.
• Support Accounting Department with miscellaneous projects and assignments.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Responsible for ensuring all of their accounts invoices are sent out timely.
• Follow on invoices and escalate as needed
• Communicate issues to billing departments and record clear collection notes.

Qualifications

Experience, Education and Qualifications

• High School diploma or equivalent
• Strong verbal and written communication skills; excellent customer service skills
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

Additional Information

Expeditors offers excellent benefits

• Paid Vacation, Holiday, Sick Time
• Health Plan : Medical, Prescription Drug, Dental and Vision
• Life and Long Term Disability Insurance
• 401(k) Retirement Savings Plan (US only)
• Employee Stock Purchase Plan
• Training and Personnel Development Program

All your information will be kept confidential according to EEO guidelines.