Administrative Assistant | Casa Utopia Builders

Job Description

Job Description

Benefits :

• 401(k) matching
• Health insurance
• Paid time off

Join the Team at Casa Utopia Builders Where Vision Meets Execution

Location : Campbell, CA (On-Site)

Schedule : Full-Time | MondayFriday

Industry : Residential & Commercial Remodeling

Experience : 2+ years in office or operations management preferred

Casa Utopia Builders is a design-forward construction firm delivering high-quality remodels throughout Colorado. With dozens of active projects and a fast-moving, detail-oriented team, were hiring a full-time Administrative / Office Manager to lead our front office operations and play a central role in our continued growth.

This position is ideal for someone who thrives in a busy environment, can think a few steps ahead, and enjoys creating clarity and order behind the scenes. Youll be the go-to person for day-to-day coordination, accounting support, and helping the team operate at its best.

Key Responsibilities :

Manage daily office operations and internal workflows

Route incoming calls and extension lines; manage scheduling and client support

Perform Accounts Payable / Receivable (AP / AR) using QuickBooks Online, including invoice tracking, payment processing, and reconciliation

Maintain digital and physical files for projects, contracts, and permits

Support project managers with documentation, permitting, and scheduling logistics

Coordinate with vendors and assist with supply management and budget tracking

Assist with onboarding and internal communication systems

What Were Looking For :

Strong multitasker who thrives in a dynamic, construction-focused environment

Proficient in QuickBooks Online, Google Workspace, and CRM / project software

Forward-thinking and resourceful, with the ability to anticipate needs and solve problems creatively

Highly organized, reliable, and clear in both written and verbal communication

A collaborative mindset with a strong sense of ownership and accountability

Why Work at Casa Utopia Builders?

Play a key role in a growing company that values design, quality, and clear process

Join a supportive, hardworking team with big vision and real impact

Opportunity to take ownership, bring fresh ideas, and grow with the company

Be part of a culture that values people, process, and excellence in execution