Purchasing Agent

JOB DESCRIPTION

Job Title : Purchasing Agent

FLSA : Non - Exempt

Department : Estimating and Purchasing

Job Summary :

The Purchasing Agent will manage the bid process from inception to completion of the projects assigned. This position requires the ability to effectively manage multiple bidding opportunities and communicate effectively with our Sales Drafting Production teams and consultants. Experience in residential multi-family and a variety of building component estimating is preferred.

Essential Functions / Accountabilities :

For all single family and multifamily construction this position is responsible for providing estimates bidding out packaging maintaining budgets and managing subcontracts.

• Determine project specifications.
• Negotiate with subcontractors.
• Gather product samples and literature for product binders and marketing materials.
• Maintain change order log.
• Monitor and track RFIs.
• Review any questions from the field about scope of work or change order requests.
• At project completion conduct a thorough review of actual costs versus proposed budget and examine change orders RFIs and cause of each discrepancy. Determine where successes and failures were to make the next project better.
• Ensure the purchasing department has a presence in projects at the design phase to offer cost saving suggestions as well as provide preliminary budgets to better determine feasibility.
• Build and maintain accurate cost libraries for accurate estimating in both single and multifamily.
• Assist the Estimating and Purchasing Manager with special projects and reports.
• Prepare quantity take-offs and pricing to define scope of work trades detailed quantity surveys providing estimates to clients within the specified deadline
• Preparation of estimates ranging from conceptual to competitive bids including unit costing and value engineering
• Solicit obtain and analyze bids from sub-contractors and material vendors including bid instructions
• Organize and attend pre-bid site surveys
• Maintain bid schedule including dates amounts and inter-department meetings Interface with clients designers / architects subcontractors and management

Competencies :

Work Environment :

This job operates within the professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions.

While performing the duties of this job the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers to handle or feel; and reach with hands and arms. The employee is frequently required to sit. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 50 pounds. Specific vision abilities required by

the job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.

Position Type / Expected Hours of Work :

Travel :

Minimum Requirements :

To perform this job successfully an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge skills and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma required. A college degree is preferred;

A minimum of 2-5 years work experience preferred;

A Construction background helpful;

Proficient in Microsoft Office Programs with good knowledge of computers;

Demonstrate the ability to work efficiently in a multi-tasked and fast paced environment;

Highly organized with excellent follow-up skills;

Excellent communication and customer service skills;

Detailed Oriented;

Technically Oriented;

Proactive Communicator;

Ability to manage change;

Good time management;

Requires close interaction with upper management land development production and accounting departments;

This job description documents the general nature and level of work but is not intended to be a comprehensive list of all activities duties and responsibilities. Job incumbents may be asked to perform other duties as required.

Required Experience :

Unclear Seniority

Key Skills

Cardiac,Event Planning,Front Office Management,Inventory Management,Adobe

Employment Type : Full Time

Experience : years

Vacancy : 1