Human Resources Technician

Human Resources Technician

This position is responsible for providing administrative and technical support to the Human Resources Department. This role assists in various HR functions, including leave administration, records management, employee recognition, employee wellness, records management, website maintenance, and employee safety. This position regularly interacts with employees as well as the public and provides support to the Executive Office. The HR Technician maintains confidentiality and accuracy in all tasks. The candidate selected for this position will be subject to passing a pre-employment criminal background check.

Essential Job Duties

• Administer employee leave programs, including FMLA (Family and Medical Leave Act), PFML (Paid Family and Medical Leave), and other leave types in compliance with applicable laws and internal policies.
• Coordinate employee recognition initiatives and wellness programs to support a positive work culture.
• Process and respond to employment verification requests in a timely and confidential manner.
• Document, gather, review, and provide personnel records as requested. Gather records for fulfilling public records requests in accordance with and at the direction of the Clerk's Office.
• File and scan HR-related documents and ensure compliance with proper record retention schedules and practices.
• Maintain and update content on the department's external website and internal portals (e.g., intranet, nutshell) to ensure current and accurate HR information is available.
• Create and issue identification badges for new employees, existing staff, and retirees.
• Process HR-related vouchers, ensuring accuracy, timeliness, and proper documentation.
• Provide general administrative support to the Human Resources team as needed, including assisting with onboarding, tracking trainings, and responding to employee inquiries.
• Ensure all actions and records are in compliance with applicable labor laws, collective bargaining agreements, and agency policies; maintain the confidentiality of sensitive information.
• Answer incoming calls and inquiries from the public, employees, and other departments; provide accurate information or direct individuals to the appropriate staff or department.
• Greet and assist employees and visitors who come into the Executive and Human Resources offices; provide forms, answer questions, and offer guidance on HR processes and services.
• Assist in the proclamation workflow and prepare proclamations for Council Agendas as needed.
• Assists employees with questions regarding benefits and coordination with providers for information necessary for possible claims.
• Provides administrative support and / or coordination of one or more HR functions which may include, CDL coordination, drug & alcohol testing program, staffing, new employee orientation, performance evaluation tracking, and processing of forms.
• Drafts restitution letters and assist with safety projects.
• Maintenance of the central personnel files, posting, recording and filing of all personnel documents.
• Provide general administrative support including ordering office supplies, distributing mail, maintaining inventory, scheduling meetings, preparing correspondence, and assisting with onboarding and employee events.
• Enters a variety of information into databases; compiles data and prepares related reports.
• Prepares, processes, and maintains a variety of activity logs and / or reports related to assigned areas of responsibility.
• Performs other duties as required.

Minimum Qualifications

Ideal Candidate Information

Required Knowledge and Skills :

The City provides a comprehensive benefits package that is predominantly employer-paid for full family coverage, which includes medical, dental, vision, employee assistance program, long-term disability insurance, and basic life insurance with buy-up options for the employee, employee's spouse and dependents. All employees are required to participate in the Washington State Department of Retirement Systems programs and have the option to participate in a 457 deferred compensation program. Other benefits include generous paid leave such as vacation, holidays, and sick leave, and voluntary participation in a tax-deferred medical or dependent 125 plans.