Responsibilities :
- Greet all visitors in a professional, welcoming manner; direct or escort them to a specific location if necessary.
- Answer, screen, and route incoming calls to appropriate person and take accurate messages, as necessary.
- Monitor and forward any incoming e-mails to the appropriate party.
- Retrieve daily incoming mail from mailbox and open / sort mail.
- Stamp all outgoing mail and deliver to mailbox.
- Assist the accounting department with preparation of weekly check and invoice mailings by placing checks / invoices in envelopes, stamping, sealing, and delivering to mailbox.
- Assist accounting and HR departments with review and preparation of biweekly expense reports.
- Maintain postage machine and postage balance.
- Periodically inventory office and breakroom supplies and re-order supplies as needed.
- Coordinate logistics and schedules for in-house meetings.
- Coordinate local lodging for employees or customers visiting the Concord office, as needed.
- Assist sales department with project related documentation as needed.
- Coordinate logistics regarding car wash vendor including communication with vendor, collecting keys, arranging for payment, etc.
- Support account managers as determined by management with data entry in our CRM system.
Qualifications :
- 1+ years of experience in an office setting, preferably in an administrative / receptionist role
- Proficient in Microsoft Office Suite
- Associates degree preferred
- Excellent customer service and communication skills
- Highly organized and detail-oriented
Category Code : JN002
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