Project Coordinator | Large Customer Projects

Project Coordinator | Large Customer Projects

Location : PHOENIX, AZ, US, 85021-1807

Company : APS

Arizona Public Service generates reliable, affordable and clean energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state's largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

Since our founding in 1886, APS has demonstrated a strong commitment to our customers in one of the country's fastest growing states, earning a reputation for customer satisfaction, shareholder value, operational excellence and business integrity.

Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise : Design for Tomorrow, Empower Each Other and Succeed Together.

Summary

The Project Coordinator supports the Project Manager and project team by assisting in planning, scheduling, cost control, and performance measurement. This role plays a key part in coordinating activities across departments, including permitting, design, procurement, construction, and project closeout. The Coordinator is responsible for assembling and consolidating project information, tracking progress, and ensuring milestones and deliverables are met. Additionally, the position involves maintaining detailed cash flow forecasts and providing day-to-day project oversight to support successful execution.

Minimum Requirements

A four year Bachelor's degree in Business Administration, Finance, Construction Management, Information Technology or other job related field from an accredited college or university.

In lieu of bachelors degree, four (4) years of project support experience required.

Knowledge of project planning methodologies such as critical path planning

Knowledge of computers and database / spreadsheet / word processing software applications.

Excellent planning, organization, communication and problem solving skills.

Ability to conceptualize and organize project information and reporting.

Project controls or scheduling skills preferred.

Experience working with MS Project and Primavera P6 preferred.

Major Accountabilities

1) Works with Project Manager to establish project plan and schedules. Monitors and tracks project progress. Coordinates project planning and implementation, including identification of project goals and objectives, and maintaining risk matrices risk management plans.

2) Participates in project budget planning and development. Develops project forecasts and cost analysis. Coordinates required project approvals and necessary funding process activities. Tracks and reports on project budget and committed contracts.

3) Performs research, data analysis, documentation, and report preparation. Verifies and analyzes the accuracy of all data and information used or generated by project; resolves any discrepancies or problems.

4) Serves as liaison for project by coordinating resources, team activities and exchanges of information. Establishes and maintains internal and external contacts as necessary. Oversees and ensures the timely processing and delivery of required materials.

5) Monitors and coordinates vendor accountability for deliverables and adherence to budget. Reviews and processes invoices for payment.

6) Develops and is responsible for standard project management tools including templates, reports and performance indicators.

7) Coordinates and attends meetings. Manages action items, monitors status and provides regular updates to Project Manager and team as necessary.

8) Prepares records of project activities. Updates and maintains documents, computer databases and Sharepoint sites. Monitors record keeping and file maintenance for the project.

9) On-boards new members to the project team by ensuring objectives are understood and appropriate access, training and resources are available.