AP Clerk

Job Type

Full-time

Description

Summary

Performs routine accounting tasks necessary to balance and update the general ledger and supporting subsidiaries. Maintain and reconcile general ledger accounts. Prepare and post journal entries into the general ledger. Research and resolve discrepancies. Assists with month end close.

Essential Functions

30% 1. Process accounts payable; process invoices for payment and posting to the general ledger, manage on vendor reporting and accruals. Maintain all records and supporting documentation in an organized manner. Manage 1099-Misc reporting at year end.

25% 2. Maintain fixed assets and prepaid / deferral general ledger accounts and subsidiary records; post additions, deletions and changes. Update leasehold improvements and verify accuracy of amortization and depreciation schedules. Research discrepancies and make corrections, interface and post to general ledger.

15% 3. Reconcile accounts including corporate accounts, credit card accounts, teller and ATM change funds; follow-up on outstanding items, research discrepancies and errors and make correction as needed. Reconcile items in process of collection, post all incoming and outgoing cash letter settlements, verify all entries to the general ledger and research and resolve any discrepancies or errors by corresponding with local clearing house members and the Federal Reserve Bank.

10% 4. Reconcile daily all members deposit and loan subsidiary accounts to general ledger; identify and research any differences, correspond with other departments resolve and correct. Track weekly increases / decreases in balances and submit report to management.

10% 5. Reconcile daily all accounts associated with FICS mortgage payments, verify all entries and balances with subsidiary reports. Prepare and post month end accruals on FICS loans.

Non-essential Functions

10% 1. Other duties as assigned. Analyze research and reconcile all other general ledger accounts as assigned. Maintain documentation / files for compliance & policies and procedures for internal audits.

Expectations

• Accounting functions are efficiently, accurately, and timely performed in accordance to credit union policies & procedures, and generally accepted accounting principles.
• General Ledger and / or subsidiary errors and discrepancies are promptly discovered and resolved.
• Required reports and records are accurate, complete, and timely.
• Good business relationships exist with members. Member problems & questions are courteously & promptly resolved.
• Good working relationships and coordination exists with co-workers and management. Assistance is provided to co-workers as needed. Supervisors are appropriately informed of area activities.
• The Credit Union's professional reputation is maintained and conveyed.

Requirements

Qualifications

Education : Bachelor's degree in accounting and 2 years relevant / equivalent experience - preferred

Experience : 4 years relevant / equivalent experience preferred in lieu of degree, plus must be bondable

Knowledge, Skills, Abilities : Must communicate effectively with supervisor and co-workers. Perform major math calculations and be proficient with various complex spreadsheets. Demonstrate accuracy and attention to detail and cooperative team spirit. Ability to work in a changing environment and demonstrate knowledge of GAAP.