Caring and Prayer Ministry Assistant

The Caring and Prayer Ministry Assistant provides administrative support for the congregational care ministry of a large membership, multi-campus church with specific emphasis on Pastoral Care and Prayer Ministry. This role works in collaboration with central staff and in alignment with The Woodlands Methodist Church’s mission to reach people for Jesus Christ, disciple them in faith, and help those in need.

ESSENTIAL FUNCTIONS

• Create a culture where volunteers love to serve by recruiting, coaching, equipping, and empowering a full team of volunteer leaders for Caring Ministry.
• Communicate neatly and concisely via phone, email, and text to serve the congregation in scheduling appointments.
• Assist those in need by referring them to an outside organization, one of TWMCs Pastors, or a counseling center.
• Respond to non-emergency answering service calls.
• Distribute birth and death announcements, along with sympathy cards and grief booklets to members as needed.
• Liaison between church and families experiencing loss and grief.
• Coordinate, prepare, and support funeral and memorial services as needed.
• Communicate with staff, funeral pastoral care team, and funeral homes of upcoming funerals.
• Collaborate with families in gathering information and creating funeral bulletins.
• Assist in organizing Caring Appreciation lunch and Prayer Shawl appreciation events.
• Facilitate Senior Adult Fitness kickoff event in January at The Woodlands campus including purchasing gifts and snacks.
• Assist with prayer ministry coordination, administrative oversight of ministry, and meeting preparations for weekly prayer groups, including purchasing materials, room reservations, and coordination of room set-up.
• Create events for classes, memorial services, inurnments, and groups using FMX.
• Update and review FMX as needed.
• Create program registrations, update member profiles in Rock church management system.
• Track hospitalizations, cancer, hospice, physical rehab, homebound, etc.
• Run reports as requested for Administrative Board.
• Submit programming information to Creative Services for publication using communications request form in Rock.
• Update Care Ministry website as needed.
• Send emails, schedule classes online, and track registration for Divorce Care ministry.
• Set-up treats with coffee cart for Prayer Shawl monthly meetings.
• Set-up room and keep attendance in G.R.O.W. for Senior Adult Fitness.
• Coordinate, collect, organize, and distribute weekly prayer list to submit to pastors and MailChimp prayer members.
• Prepare artwork and submission for quarterly postcards to members.

QUALIFICATIONS

• Exemplify the core values of The Woodlands Methodist Church: Live Faithfully - Integrate your beliefs, values and principles into your professional life. Love Compassionately - Foster a caring and supportive environment where individuals feel valued and supported Embody Integrity - Trust and be trustworthy, demonstrate consistency in actions and values, and respect confidentiality. Offer Encouragement - Foster a positive work environment by expressing appreciation, offering constructive feedback, and providing support and resources when able. Remain Teachable - Demonstrate a genuine desire to learn, an open mind and a willingness to put in the effort to improve. Be Accountable - Take ownership of tasks and responsibilities; consistently practice clear, open communication (verbally or via email), learn from mistakes and seek continuous improvement. Multiply Yourself - Search for ways to be more efficient and productive; maximize your impact and productivity, leverage the resources and skills available.
• Spiritual maturity and strong passion for the Gospel message of Christ’s compassionate love and grace.
• Strong team player with a willingness to complete a variety of tasks, with a shared workload.
• Ability to multitask, handle complex, sensitive, and detailed-oriented ministry situations with confidentiality and grace.
• Comfortable working with a high degree of flexibility.
• Excellent interpersonal and communication skills, oral and written.
• Excellent computer skills including use of Word, PowerPoint, Publisher, Excel, and Outlook. Able to learn new computer programs, such as FMX and Rock.
• Able to comfortably talk with hurting and grieving congregants in a spirit of compassion and love to lead them to Christ.

PHYSICAL DEMANDS

• This position requires sitting, standing, lifting, reaching, and crawling.

OTHER SPECIFICATIONS

• Reports to: Caring Ministry Coordinator
• Position Type: Full-time (40 hours per week)
• Schedule: As is typical for ministry this position requires a flexible schedule; set office hours and as needed for critical situations and ministry events.
• Compensation: Dependent on experience
• Benefits: Full benefits, including medical, dental, vision, life, 403b