Office Manager

Haas Vision Center Office Manager

At Panorama Eyecare, we are a community of dedicated professionals united in our quest to provide the best eyecare anywhere. Join us in shaping the future of eyecare as we thrive together!

Haas Vision Center, a dedicated Ophthalmology Surgical practice, is seeking a highly motivated and experienced Office Manager to oversee and enhance our administrative, clinical, and operational functions. The successful candidate will play a pivotal role in ensuring that the center operates efficiently and effectively, ensuring optimal patient care and service. This role involves a multifaceted approach, from managing provider schedules and surgical case scheduling to oversight of referrals, outreach initiatives, and serving as a liaison with our affiliate platform, Panorama Eye Care.

This pivotal role encompasses a wide array of responsibilities, from meticulous management of provider and surgical schedules to the adept oversight of referral programs and outreach initiatives. The successful candidate will exhibit a robust skill set in clinical operations management, ensuring efficient and compliant practice workflows, while also managing recruitment, staff onboarding, and orchestrating impactful training initiatives. Acting as a crucial liaison between Haas Vision Center and Panorama Eyecare, the Office Manager will facilitate seamless communication and coordination between the entities, embodying a commitment to administrative excellence and patient-centered care in the vibrant realm of ophthalmology surgical practice.

Responsibilities

• Coordinate surgical scheduling in alignment with both patient and provider availability.
• Manage and optimize providers' clinical and surgical schedules.
• Oversee the day-to-day operations of the clinical practice ensuring a smooth workflow.
• Ensure adherence to relevant healthcare laws, regulations, and standards.
• Manage administrative tasks including patient communications, and documentation.
• Develop, implement, and oversee policies and procedures to ensure consistent service.
• Manage staff schedules, attendance, and leave applications.
• Oversee payroll processing and ensure accurate labor cost management.
• Lead the recruitment, hiring, and onboarding process for new staff.
• Ensure all staff members are oriented and understand their roles.
• Arrange and manage training programs for staff to enhance skills and compliance.
• Ensure staff are updated with the latest in ophthalmology care and administrative processes.
• Act as a key contact between Haas Vision Center and Panorama Eye Care.
• Coordinate and communicate relevant information between the two entities and all platform departments.
• Address and resolve any issues or complaints regarding the services provided.
• Perform other relevant duties as assigned by the healthcare practitioners.

Requirements

High school diploma or GED. Bachelor's Degree in Healthcare Administration, Business Administration, or related field preferred. Previous experience in ophthalmology with use of electronic health records preferred. Previous leadership experience required.

Works at our clinic location, Haas Vision Center, 6760 Corporate Dr, Suite 180, Colorado Springs, CO. This is a Full-Time Position. Compensation for this role will be $28.00 - $33.00 / hour based on experience / certification.

At Panorama Eyecare, we are committed to our employee's ability to grow within the company. Therefore, we have created career growth plans that allow employees to work toward their professional growth. We encourage all employees to apply for internal openings they may be qualified for, and we welcome the opportunity to interview and coach employees on how to grow.

Our employee perks include PTO accruals starting at 3 weeks, comprehensive medical and dental insurance, company paid optical allowance, company paid routine eye care, short term and long-term disability insurances, educational allowance, generous paid holiday program, and 401K with company match.