Program Support Specialist III

Program Support Specialist III

The Division of Student Affairs within Medical Education at Columbia University Vagelos College of Physicians and Surgeons (VP&S) plays a central role in coordinating, supporting, and enhancing the medical education experience and supporting student success. The Program Support Specialist III provides advanced programmatic and operational support, with a focus on leadership in program coordination and process optimization. This position serves as a program lead, taking on more complex tasks and collaborating across departments to ensure seamless program delivery, compliance with institutional policies, and operational efficiency. This role serves as a key liaison between students, faculty, and administration at VP&S.

Responsibilities

Program Coordination & Administration

• Lead and manage key student programs, including VP&S House Program, Peer Advising, International Visiting Student Program / Global Programs, and other special programs as assigned.
• Serve as a primary point of contact for students, faculty, and staff regarding student affairs policies and program-related inquiries.
• Oversee program operations, e.g. agreements / contracts with university partners, group assignments, placements, and maintenance / database management for applications and records.
• Development and execution of workshops, events, and student programming with a focus on engagement and community building.
• Communications with students and institutional partners.
• Support compliance with institutional policies and accreditation requirements related to student programs, ensuring adherence to established guidelines.
• Coordinate with the Vice Dean for Community Health, NYP - ACN, Vice Dean for Education, ColumbiaDoctors Chief Medical Officer, General Counsel, Clinical Departments, and other education leaders to strategize on how to best support health care operations in the Student Run Clinics.
• Manage the admissions and application processes for the student run clinics.
• Oversee the budgeting and financial reporting for student-run clinics, ensuring student physicians understand the financial implications of expenditures and take responsibility for managing funds allocated for patient care.
• Provide guidance on healthcare systems and medical insurance to assist students in referring patients to affordable care within the Columbia / NYP system and beyond.
• Counsel students on leadership practices within clinic operations.
• Keep the Vice Dean for Education informed on all program-related operations.
• Ensure program processes align with institutional requirements for patient care, student safety, and operational guidelines.

Data Management & Reporting

Operations & Financial Support

Student Affairs Event Support

People

Other Duties

Minimum Qualifications

Preferred Qualifications

Other Requirements

Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.