Administrative Assistant II

Administrative Assistant II

Keck School of Medicine Alhambra, California

The Department of Family Medicine of the Keck School of Medicine of USC provides care for every member of the family, across generations and over lifetimes. We aim to enhance the quality of life for underserved and vulnerable patients while educating future generations of highly skilled, compassionate primary care specialists. Our goal is to combine education, patient advocacy, and evidence-based research to advance family medicine and geriatrics.

The Administrative Assistant II position for the USC Street Medicine Workforce Development and Education will support the administrative function of the Workforce Development and Education team and the execution of project objectives related to the development of a robust and sustainable street medicine workforce in California and beyond. This position will provide essential executive administrative support for the Director of Workforce Development and Education, Director of the California Street Medicine Collaborative, and Director of USC Street Medicine in addition to managing day-to-day administrative tasks, including scheduling meetings, handling correspondence, maintaining records, assisting with document preparation, and event planning. This role will also support the development and maintenance of our website. The ideal candidate will be detail-oriented and highly organized with strong communication skills, proficiency with office software, and the ability to multitask in a fast-paced, fluid environment.

Duties include, but are not limited to :

• Organize and expedites flow of work, through office of the Director of USC Street Medicine, Director of the California Street Medicine Collaborative, and Director of Workforce Development and Education and initiates follow-up action
• Composes and produces a variety of business correspondence, reports, promotional materials, and other informational products.
• Coordinates department public relations functions such as special events, conferences.
• Arranges vendors for sites, facilitates, coordinates catering, guest accommodations etc.
• Assists in contracts and grants administration by monitoring budgets and preparing / submitting reports.
• Researches and gathers data for departmental reports and conducts preliminary analysis of data.
• Maintains and modifies the USC Street Medicine web site including content, graphical, and multimedia displays and communications.
• Screens and prioritizes incoming calls or requests and routes the request appropriately.

This position is a full-time, hybrid on-site at the Alhambra, CA or Los Angeles, CA campus with a minimum of three days, based on division needs.

Availability and willingness to work overtime on an as needed basis.

Work hours and on-site days may be subject to change depending on business needs. Travel is an expected component of this position which may, in rare circumstances, include weekends.

EXPERIENCE AND QUALIFICATIONS

Minimum Education : Bachelor's degree, Combined education / experience as substitute for minimum

Minimum Experience : 3 years / Combined education / experience as substitute for minimum experiences

Preferred Experience : 4 years of applicable experience

Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.

The hourly rate range for this position is $25.73 - $28.39. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education / training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations

Minimum Education : Bachelor's degree Additional Education Requirements Combined experience / education as substitute for minimum education Minimum Experience : 3 years Minimum Skills : Secretarial or specialized clerical and administrative experience. Preferred Education : Bachelor's degree Preferred Experience : 4 years